We have an exciting internal opportunity in our Newburgh office for a Customer Service Representative to join our growing team with advancement opportunities. We are looking for someone who is friendly and confident and excels in a customer service role. You will be supporting the Staffing Specialists in the office by assisting job seekers with the pre- and post-interview process.

The ideal candidate is a self-starter, a fantastic people-person, and an excellent collaborator who is excited to help bring Ethan Allen Staffing’s growth to the next level. If you are eager to learn with a go-getter personality, we will train you and provide you with the tools you need to be successful.

Job responsibilities for the Customer Service Representative include:

• Answering and fielding phone calls
  • You're the first person people speak to when they call so it's important that you're able to help the caller if able or transfer the call appropriately
• Help to ensure our employee database is up to date
  • References are verified
  • Necessary paperwork and documentation is up to date
• Record weekly time cards for over 400 employees
• Provide excellent customer service to candidates
• Providing general secretarial support
• Opening and closing the office

What you'll need in order to be successful in this role:

• 1 year of administrative or customer service experience required
• Be proficient with Microsoft Office and Windows Operating System
• Bachelor's Degree preferred but will consider candidates with an Associate’s
• Bilingual in English and Spanish - preferred but not required
• Must be thorough and very detail-oriented in your work
• Must be a people person and enjoy interacting with people of all backgrounds
• Excellent customer service and phone presentation required
• Sense of urgency and problem-solving skills
• Excellent written and verbal communication skills
• Must be willing and able to speak on the phone a significant portion of the day
• Must be highly organized and able to handle multiple priorities simultaneously in a fast-paced environment
• Previous experience with Applicant Tracking Systems a plus

The Customer Service Representative position will be Monday-Friday, 8:00am-5:00pm. Pay rate is $22 per hour. This role has a lot of opportunity for growth and is great for someone who is looking to get their foot in the door in the staffing and recruiting industry.

Please submit a resume and apply for immediate consideration!
 

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Data Entry Clerk - Part Time
Location: Ossining, NY
Type: Temp to Perm
Schedule: Part Time, 3-5 days in the office (Monday - Friday, 8 AM - 5 PM), flexible schedule
Pay Rate: $18-$20 per hour (higher rates considered for candidates with advanced skills)

We are seeking a detail-oriented Data Entry Clerk to join our team in Ossining, NY. This is a temp-to-perm position with flexible scheduling options. If you have experience in Salesforce and Raiser's Edge and are looking to contribute to a dynamic team, we encourage you to apply!

Data Entry Clerk Qualifications:

• Proficiency with Salesforce and Raiser's Edge is essential.
• Experience with QuickBooks is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• High proficiency in Microsoft Office and Google Suite.
• Strong attention to detail, with the ability to handle sensitive donor information discreetly and confidentially.

Data Entry Clerk Responsibilities:

• Accurately input all member and donor contributions (online gifts, checks, wire transfers) into our databases.
• Maintain and update donor and member records, ensuring the accuracy of contact information and removing duplicate entries.
• Reconcile gift records with financial data in QuickBooks on a monthly basis.
• Generate mailing and email lists, as well as reports, for the development team, using appropriate criteria and suppression rules.
• Manage acknowledgment letters: print, edit, and mail letters weekly with input from various departments (Events, Membership, Major Gifts, and Grants).
• Greet visitors, manage deliveries, and collect and sort daily mail from the local post office.
• Support the Membership Manager with mailings, e-blasts, and other outreach efforts as needed.

If you're looking for an opportunity to work in a collaborative environment and contribute to meaningful projects, we'd love to hear from you!

Why choose Ethan Allen Workforce Solutions? We make the job search easier for you! Because we have multiple open positions at our fingertips that we are looking to fill, by applying with us, we have streamlined the application process for you. That means job seekers don’t have to spend as much time searching for open positions and sending resumes.

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

General Summary: 

Performs a variety of routine accounting duties and functions with emphasis on daily and monthly workflow and meeting time deadlines.  Interacts with Bank branch offices, various departments, other financial institutions and occasionally customers in gathering and providing accounting information and data.  Assists the Controller and other accounting personnel in solving other issues as they arise.

Essential Duties and Job Responsibilities:

1. Preparation and/or review of all general ledger balance sheet accounts and income statement accounts, and as needed
2. Assisting the Controller and Accounting Staff in regulatory reporting and supporting documentation associated with regulatory filings, including the CALL report, FRB filings, and some SEC support items.
3. Exception reports – Reviews daily exception reports and takes actions as necessary to correct unposted transactions and out of balance situations.
4. Monitors certain general ledger account transactions and balances daily, i.e., Special Handling, Safe Deposit Control, Safe Deposit in Process, and others as deemed necessary.
5. Daily Money Position – Monitors correspondent bank balances daily throughout the day. Reports daily to the Controller and/or the CFO, the amount needed to be bought or sold.
6. Municipal Deposit Accounts – Prepares daily reports of municipal deposit account balances to send to safe keeper for collateral purposes and monitors for adequate collateral on each account. Prepares monthly report of all municipal deposits for distribution to Branch Administrator, Municipal Relationship Manager and CFO.
7. Investments - Maintains the Bank’s investment portfolio accounting.  This includes the posting of purchases, sales, payments received, and monthly accruals.  Maintains and tracks the investments held in the Bank vault.  Prepares monthly, a listing of all purchases/sales/calls/maturities for reporting to the Board of Directors.  Updates the pledging and safekeeping records monthly and FASB 115 (portfolio pricing) quarterly.  Provides, at least, monthly reconciliations of the investment portfolio, including variance analysis, and reports to the Controller and/or the CFO
8. Bank Reconciliations - Prepares reconciliations of correspondent bank accounts and the Bank’s Official Check accounts. Reviews and researches outstanding items in order to clear them in a timely manner. 
9. Accounts Payable – Reviews vendor payments as well as personal and corporate credit card expense reports for completeness and assigns expenses to appropriate general ledger accounts, center numbers and approval processes for payment using third party accounts payable software.  Serves as a backup for Accounting Specialist accounts payable function.
10. Prepaid Expenses – Maintains records of prepaid expenses and monthly accruals using third party prepaid software. 
11. Internal Reporting/Reconciling –Prepares a monthly reconciliations of Stockholders’ Equity, CSV Life Insurance accounts, CPC Collateral Trust Notes, Accrued Expenses, Borrowings, and other accounts as deemed necessary by the Controller or CFO.
12. CDARS/ICS Accounting – Enters/Verifies CDARS orders placed by the branches. Processes daily CDARS and ICS reports and reconciles general ledger accounts.
13. Performs other duties, reconciliations, and analyses as needed.

OTHER RESPONSIBILITIES

1. All other duties as assigned by management.

EDUCATION, CERTIFICATION, EXPERIENCE:

Education:

Required:  Accounting or Business-related two year Degree

Preferred:  Bachelor’s degree in Accounting, Finance, or other related field.

Experience:

Required:  2-5 years of related experience

KNOWLEDGE, SKILLS, ABILITIES:

Required:  Knowledge of basic office procedures including filing, scanning, business communications, etc. Ability to use a computer with Microsoft Office software and navigate the internet.

Preferred:  Knowledge of accounting principles. Accounts Payable experience.

WORK ENVIRONMENT:

• Working Conditions:  Office setting
• Equipment Operations:

PHYSICAL DEMANDS:

Able to lift up to 50 pounds

Special Note:

External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above.  Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank.  Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. 

This job description in no way states or implies that these are the only duties to be performed by an employee.  Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee’s knowledge, skill and ability as well as his/her mental and physical abilities.

Join Our Team of Compassionate Professionals!

Ethan Allen Workforce Solutions is seeking dedicated and experienced Certified Nursing Assistants (CNAs) for our client near Poughkeepsie, NY. This position offers the opportunity to make a meaningful impact in a skilled nursing facility, where you will be directly involved in the care and well-being of the geriatric population.

What We Offer:

• Comprehensive training in Medication Administration, First Aid, and CPR according to program requirements.
• A supportive work environment with a focus on resident care and quality of life.
• Flexible scheduling with all shifts available—no mandatory overtime, and no holiday shifts required.

Key Responsibilities:

• Assisting residents with personal care needs.
• Supporting daily activities and routines.
• Organizing and maintaining confidential files and information.
• Listening to and addressing residents' concerns and needs with compassion and professionalism.

What We're Looking For:

• Certification as a Nursing Assistant and a high school diploma are required.
• Strong time management and customer service skills.
• Flexibility, patience, and resilience in handling day-to-day challenges.
• A genuine desire to serve and care for the elderly.

Shift Requirements:

• Must be able to pick up at least 3 additional shifts per week, including 2 weekend days per month.

Compensation:

• Competitive pay rate of $25.00 per hour.

If you're passionate about providing exceptional care and want to be part of a team that values your skills and dedication, apply today for immediate consideration!

Why choose Ethan Allen Workforce Solutions? We are one of the largest and well-known employment agencies in the Hudson Valley. Because of our close relationships with our clients, we are able to provide our candidates access to job opportunities that are not available anywhere else. Locally owned and operated since 1969, we are the experts when it comes to placing candidates in a job environment that is right for them.

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Purchasing Clerical Support - Join Our Employee-Owned Company!
Location: Saugerties, NY - 100% in office 
Type: Temp to Perm
Schedule: Monday to Friday, 8 AM - 4:30 PM
Pay Rate: $17 - $18/hr

Are you an experienced administrative professional with a passion for data accuracy and teamwork? Join our employee-owned company as Clerical Support for our Purchasing department and contribute to our success!

Purchasing Clerical Support Qualifications:

• Must be able to report to our office in Saugerties - this is not a remote position
• Minimum of 4 years of administrative experience
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Excellent communication skills

Purchasing Clerical Support Responsibilities:

• Accurately enter and update data in our systems
• Communicate effectively with vendors and team members via phone, email, and written correspondence
• Utilize Microsoft Excel, Word, and Outlook for various tasks
• Support administrative functions and ensure data integrity

Become part of our dedicated team and enjoy the benefits of working for an employee-owned company. Apply today and help us achieve our goals!

Why choose Ethan Allen Workforce Solutions? We make the job search easier for you! Because we have multiple open positions at our fingertips that we are looking to fill, by applying with us, we have streamlined the application process for you. That means job seekers don’t have to spend as much time searching for open positions and sending resumes.

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Job Ad: Bilingual Hotline Coordinator

Location: Poughkeepsie, NY
Position Type: Temp-to-Perm
Schedule: Monday to Friday, 9 AM to 5 PM
Pay Rate: $19 per hour

We are seeking a dedicated and compassionate Bilingual Hotline Coordinator to join our team in Poughkeepsie, NY. This temp-to-perm role is an excellent opportunity for someone with a strong administrative background and case management experience who is fluent in Spanish.

Bilingual Hotline Coordinator Requirements:

• Fluency in Spanish is a must.
• At least 2 years of administrative experience.
• Experience in case management.
• Excellent communication and organizational skills.
• Ability to work independently and handle sensitive situations with professionalism and empathy.

Why Join Us?

• Competitive pay rate of $19 per hour.
• A supportive and collaborative work environment.
• The opportunity to make a meaningful difference in the lives of those in need.

Bilingual Hotline Coordinator Responsibilities:

• Answer inbound hotline calls from clients seeking assistance.
• Connect clients with appropriate resources and provide necessary guidance.
• Maintain accurate records and documentation of all interactions.
• Work collaboratively with other team members to ensure clients receive the best possible support.

If you meet the qualifications and are passionate about helping others, we encourage you to apply today!

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Are you passionate about making a positive impact on the lives of others? Do you thrive in a dynamic, nonprofit environment and have a strong background in administration? If so, we have an exciting opportunity for you to join our team as a Program Coordinator!

Location: Poughkeepsie, NY
Employment Type: Full-Time, Temp-to-Hire
Pay: $27 per hour
Working Hours: Monday to Friday, 9:00 am – 5:00 pm (with occasional evening and weekend on-call duties)
Experience Required: Minimum of three years of administrative experience in a nonprofit setting.
Bilingual: Bilingual candidates are encouraged to apply; fluency in multiple languages is a plus!

Program Coordinator Responsibilities:
As a Program Coordinator, you will play a crucial role in advancing the mission of the client. Your responsibilities will include:

1. Outreach: Conducting outreach efforts to ensure the availability and awareness of all programs and services in the community.
2. Program Representation: Acting as an ambassador for the organization at various events, trainings, forums, and meetings to promote and advocate for our services.
3. Resource Knowledge: Staying up-to-date on available resources, trends, and interventions.
4. Volunteer Management: Recruiting, engaging, and training volunteers to participate in the program. Maintaining comprehensive documentation of volunteer information and activities.
5. Safety Protocols: Ensuring all safety protocols are communicated and adhered to by staff, volunteers, and clients.
6. Client Screening: Screening potential new clients to determine eligibility and match them with suitable services.
7. Service Documentation: Maintaining accurate records of all services provided, updating records daily in AssistedRides, and coordinating transportation and in-house support.
8. Support and Supervision: Supporting and directing program assistants and administrative volunteers in service provision and precise record-keeping.
9. Mailings: Assisting with various mailings, including welcome letters, client rules, volunteer materials, donor acknowledgments, and fundraising appeals.
10. Direct Services: Providing ongoing direct services by driving clients to appointments as scheduled.
11. Flexibility: Being adaptable and willing to take on other tasks as directed to ensure the success of the client.

Program Coordinator Qualifications:

• Bachelor's Degree
• Three or more years of administrative experience in a nonprofit organization.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Passion for working with people and dedication to improving their quality of life.
• Bilingual skills are a plus but not mandatory.

How to Apply:
If you are ready to join a team that is committed to making a difference in the lives of others, we encourage you to apply!

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Job Ad: Medical Receptionist

Location: Kingston, NY
Position Type: Temp-to-Perm
Schedule: Monday to Friday, 8:45 AM to 5 PM
Pay Rate: $18-$19 per hour

We are currently seeking an experienced Medical Receptionist to join our team in Kingston, NY. This temp-to-perm position offers a great opportunity to work in a professional medical environment with a dedicated team.

Medical Receptionist Requirements:

• Minimum of 2 years of medical administrative experience.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with medical terminology and billing processes is a plus.
• Ability to work efficiently in a fast-paced environment.

Why Join Us?

• Competitive pay rate of $18-$19 per hour.
• Opportunity to transition to a permanent position.
• Work in a supportive and professional environment.

Medical Receptionist Responsibilities:

• Greet and check in patients, ensuring a welcoming and efficient front desk experience.
• Schedule appointments, manage patient records, and handle other administrative tasks.
• Answer phone calls and assist with patient inquiries.
• Verify insurance information and handle billing-related tasks.
• Coordinate with medical staff to ensure smooth patient flow.

If you have the necessary experience and are looking for a rewarding role in the medical field, we encourage you to apply!

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Job Title: Full-Time Front End Cashier
Location: Woodstock, NY
Pay Rate: $16 per hour
Schedule: Store is open 7 days a week, so flexibility with shifts is required.

We are seeking a friendly and detail-oriented Front End Cashier to join our team in Woodstock, NY. If you have a passion for customer service and enjoy working in a dynamic retail environment, we’d love to hear from you!

Cashier Requirements:

• Excellent customer service skills
• Ability to handle transactions accurately and efficiently
• Flexibility to work various shifts, including weekends
• Strong attention to detail and problem-solving skills

Cashier Responsibilities:

• Efficiently check out customer purchases using correct prices, PLUs, and departments.
• Handle payments via cash, check, credit cards, EBT, and gift cards, ensuring accurate change is given.
• Contact the Manager on Duty for price overrides, returns, or other management functions.
• Assist with bagging purchases and offer help to customers needing assistance with carrying out groceries.
• Open and close registers following established procedures, including balancing the cash drawer at the end of the shift.
• Promote specials, upcoming events, and monthly donation programs to customers at checkout.

If you're ready to be part of a supportive team in a customer-focused environment, apply today!

Why choose Ethan Allen Workforce Solutions? We make the job search easier for you! Because we have multiple open positions at our fingertips that we are looking to fill, by applying with us, we have streamlined the application process for you. That means job seekers don’t have to spend as much time searching for open positions and sending resumes.

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.