Your search resulted in 6 "Receptionist" jobs in Hudson Valley, NY. Save Job SearchSave SearchSave Job Search: Receptionist
Description:
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Assist in the preparation of regularly scheduled reports
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Benefits:
Paid Time Off and Holidays with Generous Company Discounts annually given.
Life Insurance
Employee Wellness and 401k plans
- Full Time
- Immediately
- 162000 Year
- Denver, CO 80216
- 6/27/25
Description
We are seeking a dedicated and motivated Customer Service Representative to join our team where you will play a vital role in ensuring customer satisfaction and resolving issues through effective communication. Our ideal candidate has strong problem-solving skills and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are passionate about helping customers and have experience in the marketing industry, we encourage you to apply.
Responsibilities
- Provide exceptional customer service via phone, email, and social media platforms.
- Resolve customer inquiries and complaints promptly and professionally.
- Utilize CRM software to track and manage customer interactions and feedback.
- Assist in troubleshooting technical issues and provide appropriate solutions.
- Maintain knowledge of our products and services to effectively address customer needs.
- Collaborate with other departments to improve customer service processes and outcomes.
- Manage multiple accounts and tasks while maintaining high attention to detail.
- Support sales efforts by identifying opportunities and promoting products effectively.
Benefits
- Paid Time Off and Holidays with Generous Company Discounts annually given.
- Life Insurance
- Employee Wellness and 401k plans.
- Full Time
- Immediately
- 78000 Year
- 3563 WAZEE ST, Denver, CO 80216
- 6/24/25
Hudson Valley Credit Union is currently recruiting for the position of Director Small Business Administration (SBA). Primary Function: Provides leadership for HVCU’s SBA operational framework. Serving as the credit union’s principal SBA authority, the role designs, governs, and enhances policies, procedures and controls. Ensures the SBA platform scales efficiently with business growth, maintains full regulatory compliance, and delivers superior client experience.
Responsibilities
- Own and update the SBA operations manual; align workflows, controls, and technology with regulatory requirements and volume growth
- Interpret SBA regulatory changes, issue enterprise guidance, and establish quality control checkpoints to protect guaranty eligibility
- Assess operational capacity against business growth targets; develop business cases for process improvements
- Maintain current standard operating procedures, checklists, and reference materials
- Lead preparation for SBA and third-party audits, coordinate data collection, craft response plans, and oversee full remediation of findings
- Represent the credit union at SBA conferences and peer forums
- Adhere to all Credit Union policies, procedures, and regulatory agency requirements. Participate in all required and recommended training and development including, but not limited to, Bank Secrecy Act training (BSA) and demonstrate attained knowledge. Participate on Credit Union teams, projects and strategic initiatives when the opportunity arises. Perform additional duties and special projects as assigned.
- Embrace and apply HVCU’s guiding principles to all activities and responsibilities. This includes the Credit Union’s Mission, Vision, Core Values, Employee and Member Value Propositions, Sales and Service Model, and commitment to Lean Six Sigma practices. Support the Credit Union’s initiatives by demonstrating teamwork and professionalism.
- Responsible for regular and predictable attendance including punctuality.
Qualifications
- Bachelor’s Degree in Finance, Business Administration required
- Six Sigma Lean Certification preferred
- Minimum 8 Years Small business lending SBA experience required
- Minimum 8 Years Leadership experience required
- Minimum 5 Years Financial services experience required
- Minimum 3 Years Management of projects experience required
Click here to view full job description
Why choose HVCU?
HVCU cares for our employees, members, and community. We actively seek to create an inclusive workforce by hiring people with diverse perspectives and experiences. We celebrate and embrace what makes each of us different and foster an environment where everyone feels that they belong. In commitment to our diversity, equity, and inclusion mission, we encourage members of historically underrepresented communities to apply, including those who identify as women, minorities, veterans, disabled and LGBTQ+.
Employee Perks:
- HVCU University & Academy; Professional Development Training
- Student Loan Repayment & Tuition Reimbursement Programs
- Medical, Dental, and Vision coverage
- 401(k) with employer match and non-elective employer contribution
- Paid time off (PTO), holidays, and community volunteer time
- Life, Short-Term, and Long-Term Disability Insurance
- Discounted Loan Rates & Fees
Hudson Valley Credit Union is an AA/EEO employer committed to equal opportunity and employee diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, the status of being transgender, national origin, disability, military or veteran status, genetic information, marital or familial status, domestic violence victim status, or any other characteristic protected by law.
- Bachelor’s Degree in Finance, Business Administration required
- Six Sigma Lean Certification preferred
- Minimum 8 Years Small business lending SBA experience required
- Minimum 8 Years Leadership experience required
- Minimum 5 Years Financial services experience required
- Minimum 3 Years Management of projects experience required
Click here to view full job description
Why choose HVCU?
HVCU cares for our employees, members, and community. We actively seek to create an inclusive workforce by hiring people with diverse perspectives and experiences. We celebrate and embrace what makes each of us different and foster an environment where everyone feels that they belong. In commitment to our diversity, equity, and inclusion mission, we encourage members of historically underrepresented communities to apply, including those who identify as women, minorities, veterans, disabled and LGBTQ+.
Employee Perks:
- HVCU University & Academy; Professional Development Training
- Student Loan Repayment & Tuition Reimbursement Programs
- Medical, Dental, and Vision coverage
- 401(k) with employer match and non-elective employer contribution
- Paid time off (PTO), holidays, and community volunteer time
- Life, Short-Term, and Long-Term Disability Insurance
- Discounted Loan Rates & Fees
Hudson Valley Credit Union is an AA/EEO employer committed to equal opportunity and employee diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, the status of being transgender, national origin, disability, military or veteran status, genetic information, marital or familial status, domestic violence victim status, or any other characteristic protected by law.
- Own and update the SBA operations manual; align workflows, controls, and technology with regulatory requirements and volume growth
- Interpret SBA regulatory changes, issue enterprise guidance, and establish quality control checkpoints to protect guaranty eligibility
- Assess operational capacity against business growth targets; develop business cases for process improvements
- Maintain current standard operating procedures, checklists, and reference materials
- Lead preparation for SBA and third-party audits, coordinate data collection, craft response plans, and oversee full remediation of findings
- Represent the credit union at SBA conferences and peer forums
- Adhere to all Credit Union policies, procedures, and regulatory agency requirements. Participate in all required and recommended training and development including, but not limited to, Bank Secrecy Act training (BSA) and demonstrate attained knowledge. Participate on Credit Union teams, projects and strategic initiatives when the opportunity arises. Perform additional duties and special projects as assigned.
- Embrace and apply HVCU’s guiding principles to all activities and responsibilities. This includes the Credit Union’s Mission, Vision, Core Values, Employee and Member Value Propositions, Sales and Service Model, and commitment to Lean Six Sigma practices. Support the Credit Union’s initiatives by demonstrating teamwork and professionalism.
- Responsible for regular and predictable attendance including punctuality.
- Full Time
- Immediately
- Poughkeepsie, NY 12603
- 6/18/25
It's Not Work When You're Doing What You Love! Woodland Pond at New Paltz is a CMS 5 Star Rated Continuing Care Retirement Community. Woodland Pond has an excellent reputation for quality care and exceptional service. If you are interested in our commitment to a positive, nurturing workplace environment for staff, we want to hear from you! We offer an excellent salary, benefits and perks.
Job Details Job Location: Woodland Pond Inc - New Paltz, NY Position Type: Per Diem Salary Range: $24.07 - $26.07 Hourly Job Shift: Varied DescriptionResponsible to: Position Classifications: President & CEO Hourly/Non-Exempt Category 3 – Blood Borne Pathogens DIRECTLY SUPERVISES AND EVALUATES: None Is Back up to: HC Administrative Office Coordinator Is Backed up by: HC Administrative Office Coordinator Position Summary: Performs general administrative duties; and provides support to the department heads at Woodland Pond not otherwise having dedicated departmental coordinators (including: Admin, Finance, Resident Services), on a limited basis, as assigned. Specific responsibilities are expected to include: Job Responsibilities (when acting as): Unit Clerk on Skilled Nursing or Assisted Living (from Unit Clerk Job Description): Answers telephone calls, takes messages or directs calls to appropriate party For onsite MD appointments, ANY onsite location: Ensures for all appointments that the following are in order: Current and prior month MARs Resident Chart Physician Consult sheet, which MUST indicate reason for visit and clearly explain what is needed from the doc. Ensures that these packets are brought to the medical appointment office prior to the appointment Ensures that ALL in-house appointments are documented in Outlook calendar, and white board on SNF. (PT/OT/SP, MD, Dental, Podiatry, Salon) Updates and maintains, as needed (always keeps adequate supply available for staff) Blank 24 hour report forms ADL sheets, personal sheets 1 and 2 hour check sheets Daily fluid intake forms Physician consult forms AL Resident Self-Scheduled Appointment Forms Transportation Request Forms Resident emergency packets Existing resident census in AOD (change status as needed) (SNF) Admission Packets (readily available for admission nurse) Chart filing to include PT/OT/SP forms Orders office supplies and equipment through Central Supply Incident and Accident Reports (I and A’s) Ensures that all I and A’s reports for SNF are given to the HC Administrator and monitored by the HC Administrative Coordinator. Maintains all I and A’s for assisted living Receives and reviews I &A;’s from Charge Nurse and files them. Faxes reportable I & A to DOH and maintains fax confirmation for Assisted Living Logs all Assisted Living I&A;’s into tracking sheets in Excel New orders: receive from fax or returning residents, ALR only and deliver to nurses; file all in charts, once they have been processed by nurses and signed off on Care Plan Meetings: prepare MAR and TAR for the meetings from AOD (Wednesday and Thursday) Maintains PERS and wander guards, activate, and monitor devices for low batteries and preventative maintenance. Training to be provided as needed. Maintains all records that aren’t a part of the residents chart in an organized manner, for DOH. (24 hour report, hourly checks, etc.) Thins charts when necessary, keeping 6 months as required in the chart on the unit in designated file cabinet Admissions: Prepares new admission chart Adds admission packet to empty chart Adds face sheet (from AOD) to front of chart Compiles and prepares CNA documents Writes name and room # on chart binding Prepares resident bracelet: Name and room # Creates name template for room door Completes room checklist Ensures the appropriate supplies are in the room depending on gender and diagnosis, etc. Assists with AOD order entry for new admission, when necessary Incident and Accident Forms All other forms and packets as directed by Unit Manager or DON Break down discharged resident charts and gives to MDS Coordinator or ALR Case Manager, then to Medical Records Coordinator Answer phones; communicates with families, MD, lab/radiology techs, in accordance with the WP communication fundamentals Creates and maintains daily run sheets for CNA’s (SNF) and trip/appointments, checking that records are initialed by designated aide every morning before report on ALR Backs up and assists Scheduler as Needed All other duties as assigned Receptionist or Concierge (From Receptionist Job Description): Answering Phones/ Transferring calls to appropriate parties. Greeting visitors/staff in a friendly, cordial, and pleasant manner. Ensuring ALL visitors sign in (Including but not limited to physicians, consultants, contractors etc…). Direct visitors to appropriate unit / location. Maintain visitor badges. Monitoring Status Solutions/Notifying staff in an emergency. Updating daily census for entire Health Center and forwarding to billing coordinator. Updating “Report of Nursing Staff” sheet and posting. All other duties as assigned. General Admin Assistant: Performs filing regularly for all Administrative department heads listed here, and typing of correspondence. Assist with incoming and outgoing mail for the same. Assists marketing department with preparation of materials, mailings, and other administrative tasks as assigned Aides with limited administrative tasks for the Residents Council. Performs additional administrative tasks as assigned. All other duties as assigned. Qualifications High school graduate with minimum of five years of progressive business experience; bachelor’s degree preferred with two years of administrative coordination, assistant, or secretarial experience. Proficient in word processing, desktop publishing and spreadsheet software. Demonstrated knowledge of the appropriate skills for communicating with individuals of all ages, especially the geriatric population. Degree of Travel Occasional off-site meetings, seminars, and conferences. Disruption to Routine Frequent disruptions from residents and staff. Occasional after hours will be required for administrative meetings. Safety Hazards in Job Eye and position strain from work on computers. Physical Demands Never Occasionally Frequently Continually Sit X Stand X Walk X Bend/Stoop X Squat X Crawl X Climb X Reach Above Shoulder Level X Kneel X Balance X Lift, Carry, Push, Pull Maximum 10 Lbs. X Maximum 20 Lbs. X Maximum 50 Lbs. X Maximum Over 50 Lbs. X Must Be Able To See X Hear X Speak X Use One Hand X Use Both Hands X Environmental Conditions Never Occasionally Frequently Continually Involves Being Inside X Outside X Exposed to Temperatures of 32ûF and less X 100ûF and more X Wet & Humid Conditions X Noise, Vibration X Fumes, Dust X Hazards, Exposure Never Occasionally Frequently Continually Infectious Wastes X Toxic Chemicals X Needles/Body Fluids X Radiation X Chemotherapeutics X Occasionally = 1% to 33% of the time Frequently = 34% to 66% of the time Continually = 67% to 100% of the time I have read and understand the responsibilities of my position at Woodland Pond as outlined in this Position Description for Administrative Assistant-Universal. Qualifications
- Immediately
- New Paltz, NY 12561
- 6/18/25
Administrative Assistant
R00030461
Poughkeepsie, NY
Department
Career Development
Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact mailto:careers@vassar.edu.
Job Description
Position Summary
The Administrative Assistant assists with a variety of activities within the Center for Career Education (CCE), and is the first point of contact for visitors and callers. The Administrative Assistant interacts regularly with students, alums, faculty, employers, administrative offices, and academic departments. This position serves as the chief support person for handling arrangements for workshops and events, triaging and responding to emails in a timely fashion, ensuring that students/alums are receiving assistance promptly, and providing overall support to the operations of the CCE.
Responsibilities
• Serve as the front line of support for reception/front desk interactions to create a friendly and welcoming office environment: check in, schedule and route student/alum appointments; answer phones and screen incoming calls and mail, maintain office supplies. Serve as incoming emails to the department and route to the appropriate staff member.
• Provide administrative assistance for meetings, calls, and events; maintain filing systems and department calendars.
• Support maintenance scheduled and issues associated with department facilities and equipment, communicate updates to department and facilities/vendors.
• Support in organizing events, including scheduling, room reservations, completing tasks identified by an event plan, using templates to make name tags, event programs, or other event collateral, communicating with vendors and participants, and ordering food or supplies.
• Assist with arrangements for department guests, such as travel reimbursements and setting up accommodations.
• Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks.
• Responsible for data entry (eg, logging email consultations with counselors and students), electronic file maintenance (eg, creating and updating alum accounts in systems), and running standard reports.
• Supports the budget operations of the office/department: process invoices and reconcile departmental purchases; track and compare planned budget to actual expenses; provide notice if out of alignment.
• Responsible for supervision of student employees, which may include posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals.
Required knowledge, skills and abilities
• A minimum of two years of administrative support experience or other work experience.
• Strong computer skills including proficiency with Google Suite and Microsoft Office, and ability to learn additional technical systems.
• Strong written and verbal communication skills.
• Ability to interact effectively with a diverse community.
• Ability to exercise discretion and maintain confidentiality.
• Ability to sit or stand for extended periods of time.
• Ability to interact socially with others and to create a welcoming office environment.
Preferred knowledge, skills and abilities
• Four years of administrative support experience.
• Experience working with software systems including finance and accounting systems, payroll, student information systems, or customer relationship management systems.
Hourly rate: $18.15 per hour
To apply, visit https://apptrkr.com/6302270.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/
- Full Time
- Immediately
- Poughkeepsie, NY 12604
- 6/16/25
BASIC FUNCTION AND RESPONSIBILITIES:
Responsible for receiving, inspecting, storing, delivering, inventorying and shipping of all products and supplies for the hotel.
ESSENTIAL JOB FUNCTIONS:
•Receives shipments on receiving dock, logs pertinent information, and coordinates workflow to ensure timely delivery of supplies to coolers, freezers, dry storage, and/or other departments.
•Ensures that all shipments are received in good, undamaged condition.
•Compares invoice to purchase order and indicates the quantity received, number of boxes, date received, invoice number, and any other pertinent information.
•Verifies all food and beverage deliveries upon arrival for correct specification.
•Ensures all products are received and placed immediately under refrigeration or other storage (including freezing and dry storage) as needed.
•Ensures products are stored and dated properly, and rotated using FIFO method.
•Maintains a thorough, working knowledge of dry goods, paper products, chemical supplies, and food and beverage specifications.
•Cooperates with accounts payable staff in the verification of orders received.
•Prepares boxes for shipment and maintains records of all shipments sent out, prepares shipments as needed.
•Maintain the proper chain of accepting and delivering of liquor products. Ensure liquor is secured at all times.
•Fulfill all requisitions from other departments in a timely manner, ensure orders are complete and delivered no later than requested time. Communicate any discrepancies to department.
•Maintains storage areas with respect to sanitation, temperature, and humidity.
•Sweeps, mops, and/or disinfects receiving areas including loading/unloading lots.
•Inspects food and beverage storage areas routinely (including refrigerators and freezers) a minimum of twice during shift, noting temperature. Maintain food and cooler logs.
•Inventory and maintain equipment and supplies.
•Receive and ship UPS, Fed-Ex Ground and Fed-Ex express packages. Ensure packages are in proper condition ensure each package is delivered to the proper department or individual.
•Ensure all guests/group packages have tracking numbers logged into the Package Log book and proper signatures are obtained upon delivery.
•Ensure the security of all packages and products.
•Perform basic mathematical functions such as addition, subtraction, multiplication, and division. Verify totals on report forms, requisitions, or invoices.
•Photocopies, scans, faxes, emails or mails correspondences.
•Work clean and assume responsibility for organization and orderliness. Clean work areas periodically during work shift.
•Follow all safety and sanitation policies when handling food and beverage.
•Keep refrigerators and storerooms clean and neat. Ensures food and supply items are stored per standards.
•Maintain food and cooler logs.
•Listen well, communicate effectively and establish effective working relationships with other staff, management, vendors and guests that have a variety of educational backgrounds and values.
•Demonstrate organizational skills, proofreading skills, and produce well-written, error-free copies.
•Work productively and efficiently with or without supervision when performing routine tasks.
•Prioritize and meet deadlines in a fast-paced dynamic environment.
•Demonstrate proficiency with Windows-based operating systems and use software including MS Word, MS Excel, MS Outlook.
•Conduct accurate inventory for ordering purposes. Perform period end inventories.
•Maintain all storerooms, freezers and coolers in accordance with proper sanitation specifications.
•Maintain a knowledge of New York State and Ulster County Health Department regulations and ensure compliance.
•Observe all safety and security measures as per company policy and protocols.
•Conform to OSHA Standards.
•Perform cleaning duties as scheduled to including sweeping, moping, raking, shoveling and/or policing the parking lot.
•Work outdoors at times and exposed to natural elements.
•Operate equipment such as elevators, pallet jacks, hand-trucks, carts, and dollies.
•Use hand tools such as box cutters, packaging tape dispensers, rakes, brooms, and shovels.
•Inform supervisor of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets.
•Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
•Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
•Maintain a flexible work schedule including days/nights, overnights, weekdays/weekends, holidays, and during peak periods of business.
•Answer questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others.
•Inspect work by touch, sight, sound and smell for conformance to prescribed standards.
•Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.
•Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time.
•Lift up to 100 pounds from ground level to six feet and carry a distance of up to 150 feet with/without assistance. Walk up to 12 miles per day.
•Maneuver carts or dollies safely with loads up to 500 pounds up and down stairs, elevators, through passageways or outdoors up to 250 feet.
•See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
•Act calmly and effectively in emergency situations.
•Analyze problems and develop and implement action plans to address problems.
QUALIFICATIONS:
•Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience
•Experience in the food service industry with a knowledge of produce, meat, fish, and dairy specifications is preferred.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Full Time
- Immediately
- New Paltz, NY 12561
- 5/1/25