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It's Not Work When You're Doing What You Love! Woodland Pond at New Paltz is a CMS 5 Star Rated Continuing Care Retirement Community. Woodland Pond has an excellent reputation for quality care and exceptional service. If you are interested in our commitment to a positive, nurturing workplace environment for staff, we want to hear from you! We offer an excellent salary, benefits and perks.
Job Details Job Location: Woodland Pond Inc - New Paltz, NY Position Type: Per Diem Salary Range: $24.07 - $26.07 Hourly Job Shift: Varied DescriptionResponsible to: Position Classifications: President & CEO Hourly/Non-Exempt Category 3 – Blood Borne Pathogens DIRECTLY SUPERVISES AND EVALUATES: None Is Back up to: HC Administrative Office Coordinator Is Backed up by: HC Administrative Office Coordinator Position Summary: Performs general administrative duties; and provides support to the department heads at Woodland Pond not otherwise having dedicated departmental coordinators (including: Admin, Finance, Resident Services), on a limited basis, as assigned. Specific responsibilities are expected to include: Job Responsibilities (when acting as): Unit Clerk on Skilled Nursing or Assisted Living (from Unit Clerk Job Description): Answers telephone calls, takes messages or directs calls to appropriate party For onsite MD appointments, ANY onsite location: Ensures for all appointments that the following are in order: Current and prior month MARs Resident Chart Physician Consult sheet, which MUST indicate reason for visit and clearly explain what is needed from the doc. Ensures that these packets are brought to the medical appointment office prior to the appointment Ensures that ALL in-house appointments are documented in Outlook calendar, and white board on SNF. (PT/OT/SP, MD, Dental, Podiatry, Salon) Updates and maintains, as needed (always keeps adequate supply available for staff) Blank 24 hour report forms ADL sheets, personal sheets 1 and 2 hour check sheets Daily fluid intake forms Physician consult forms AL Resident Self-Scheduled Appointment Forms Transportation Request Forms Resident emergency packets Existing resident census in AOD (change status as needed) (SNF) Admission Packets (readily available for admission nurse) Chart filing to include PT/OT/SP forms Orders office supplies and equipment through Central Supply Incident and Accident Reports (I and A’s) Ensures that all I and A’s reports for SNF are given to the HC Administrator and monitored by the HC Administrative Coordinator. Maintains all I and A’s for assisted living Receives and reviews I &A;’s from Charge Nurse and files them. Faxes reportable I & A to DOH and maintains fax confirmation for Assisted Living Logs all Assisted Living I&A;’s into tracking sheets in Excel New orders: receive from fax or returning residents, ALR only and deliver to nurses; file all in charts, once they have been processed by nurses and signed off on Care Plan Meetings: prepare MAR and TAR for the meetings from AOD (Wednesday and Thursday) Maintains PERS and wander guards, activate, and monitor devices for low batteries and preventative maintenance. Training to be provided as needed. Maintains all records that aren’t a part of the residents chart in an organized manner, for DOH. (24 hour report, hourly checks, etc.) Thins charts when necessary, keeping 6 months as required in the chart on the unit in designated file cabinet Admissions: Prepares new admission chart Adds admission packet to empty chart Adds face sheet (from AOD) to front of chart Compiles and prepares CNA documents Writes name and room # on chart binding Prepares resident bracelet: Name and room # Creates name template for room door Completes room checklist Ensures the appropriate supplies are in the room depending on gender and diagnosis, etc. Assists with AOD order entry for new admission, when necessary Incident and Accident Forms All other forms and packets as directed by Unit Manager or DON Break down discharged resident charts and gives to MDS Coordinator or ALR Case Manager, then to Medical Records Coordinator Answer phones; communicates with families, MD, lab/radiology techs, in accordance with the WP communication fundamentals Creates and maintains daily run sheets for CNA’s (SNF) and trip/appointments, checking that records are initialed by designated aide every morning before report on ALR Backs up and assists Scheduler as Needed All other duties as assigned Receptionist or Concierge (From Receptionist Job Description): Answering Phones/ Transferring calls to appropriate parties. Greeting visitors/staff in a friendly, cordial, and pleasant manner. Ensuring ALL visitors sign in (Including but not limited to physicians, consultants, contractors etc…). Direct visitors to appropriate unit / location. Maintain visitor badges. Monitoring Status Solutions/Notifying staff in an emergency. Updating daily census for entire Health Center and forwarding to billing coordinator. Updating “Report of Nursing Staff” sheet and posting. All other duties as assigned. General Admin Assistant: Performs filing regularly for all Administrative department heads listed here, and typing of correspondence. Assist with incoming and outgoing mail for the same. Assists marketing department with preparation of materials, mailings, and other administrative tasks as assigned Aides with limited administrative tasks for the Residents Council. Performs additional administrative tasks as assigned. All other duties as assigned. Qualifications High school graduate with minimum of five years of progressive business experience; bachelor’s degree preferred with two years of administrative coordination, assistant, or secretarial experience. Proficient in word processing, desktop publishing and spreadsheet software. Demonstrated knowledge of the appropriate skills for communicating with individuals of all ages, especially the geriatric population. Degree of Travel Occasional off-site meetings, seminars, and conferences. Disruption to Routine Frequent disruptions from residents and staff. Occasional after hours will be required for administrative meetings. Safety Hazards in Job Eye and position strain from work on computers. Physical Demands Never Occasionally Frequently Continually Sit X Stand X Walk X Bend/Stoop X Squat X Crawl X Climb X Reach Above Shoulder Level X Kneel X Balance X Lift, Carry, Push, Pull Maximum 10 Lbs. X Maximum 20 Lbs. X Maximum 50 Lbs. X Maximum Over 50 Lbs. X Must Be Able To See X Hear X Speak X Use One Hand X Use Both Hands X Environmental Conditions Never Occasionally Frequently Continually Involves Being Inside X Outside X Exposed to Temperatures of 32ûF and less X 100ûF and more X Wet & Humid Conditions X Noise, Vibration X Fumes, Dust X Hazards, Exposure Never Occasionally Frequently Continually Infectious Wastes X Toxic Chemicals X Needles/Body Fluids X Radiation X Chemotherapeutics X Occasionally = 1% to 33% of the time Frequently = 34% to 66% of the time Continually = 67% to 100% of the time I have read and understand the responsibilities of my position at Woodland Pond as outlined in this Position Description for Administrative Assistant-Universal. Qualifications
- Immediately
- New Paltz, NY 12561
- 6/30/25
BASIC FUNCTIONS AND RESPONSIBILITIES:
Assist the Tennis Professional with shop operations and court maintenance to maximize usage and revenue. Maintain a safe environment at the Shop. Rent bicycles and helmets to our guests by properly sizing and fitting for their bicycle ensuring their safety.
ESSENTIAL JOB FUNCTIONS:
•Record and coordinate all court and lesson reservations.
•Use a PC to process payment and implementation of data into a software program
•Responsible for all daily office procedures, such as answering the phone.
•Organize and run all social doubles mixers and events at the Tennis Courts when the Professional is not available.
•Fill-out guest voucher forms for all items purchased at the Shop.
•Operate the cash register to record all sales in the Shop.
•Operate the Ser-Ace golf cart in order to groom by sweeping and rolling the courts.
•Water the tennis courts as conditions demand.
•Apply calcium chloride to the court surface as conditions demand.
•Maintain a clean and orderly appearance of the interior of the Shop, Wheelworks Shop, the tennis courts, and the surrounding area.
•Fill water coolers on the tennis courts every day and empty trash cans on a daily basis.
•Recommend and sell merchandise in the shops.
•Communicate clearly and effectively with the Tennis Staff and other Mohonk service staff.
•Play tennis with guests as need arises.
•Operate Tennis Mate machine and/or tennis ball machine.
•Conduct regular inventory of beverages and other merchandise in the Shop and replenish as needed.
•Inventory and inspect merchandise as it is received.
•Maintain a cleanliness of the shop area; including: shop appearance, equipment, merchandise, and conduct routine maintenance of items such as bicycles, and other equipment.
•Complete sanitation protocols and record daily.
•Lead guests on a daily guided mountain bike ride up to 8 miles.
•Record guest usage of bicycles.
•Explain rules and regulations for using the bicycles in a clear manner.
•Familiarize self with all bike trails.
•Distribute and highlight suggested routes on Bicycle maps.
•Coordinate completion of bicycle assumption of risk form.
•Speak clearly to groups of 1-15 people.
•Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.
•Maintain safe and pleasant environment for the guests.
•Work in a manner that will not endanger self or others.
•Perform basic mathematical skills including addition, subtraction, multiplication, division and perform and record cash/credit transactions accurately.
•Adhere to Mohonk Mountain House dress and grooming standards at all times.
•Demonstrate knowledge for the rules for playing Tennis, Disc Golf, Croquet, Lawn Bowling, Horseshoes, Volleyball, and Basketball.
•Demonstrate knowledge and appreciation of nature and the outdoors.
•See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
•Identify safety hazards and inspect the work of others by sight, sound, and/or smell. Ensure hazards are corrected.
•Work other areas of Activities on a regular basis, such as: Boat Dock, Kids’ Club, Information Summerhouse, Tennis, Campfires, and special events.
•Work flexible or changing days and hours; including days, nights, weekends, holidays, and occasionally up to 14 hours per shift.
•Handle adversity, change or emergency situations calmly and with a level head.
•Analyze problems and develop and implement action plans to address problems.
•Demonstrate patience with children (age 2-17) as well as adults.
•Memorize a history tour of the grounds, trails, and story of Mohonk and the Smiley Family.
•Answer guest questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others.
•Carry a two-way portable radio and earpiece to communicate and provide immediate response to emergency situations
•Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time.
•Lift up to 75 pounds from ground level to waist level and carry a distance of up to 75 feet with/ without assistance. Walk up to 7 miles per day.
•Maneuver carts or dollies safely with loads up to 100 pounds up and down stairs, elevators, through passageways or outdoors up to 75 feet.
QUALIFICATIONS:
•Experience or potential in a people-oriented job or potential for success in a people-oriented job preferred.
•Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience.
•CPR/First Aid certification strongly preferred.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
#ZP
- Part Time
- Immediately
- New Paltz, NY 12561
- 6/21/25
BASIC FUNCTIONS AND RESPONSIBILITIES:
Massage Therapist is responsible for providing all the various massage services offered in the Spa at Mohonk Mountain House. The Massage Therapist is an active member of the Spa team responsible for maintaining a high level of guest service and satisfaction. The Massage Therapist is expected to make a professional recommendation for their guest to facilitate continued wellness.
ESSENTIAL JOB FUNCTIONS:
•Attend in-house trainings with the ultimate goal of being able to perform all massage services offered at the Spa at Mohonk Mountain House as described in the Spa Menu.
•Learn, demonstrate, and adhere to sequence and protocols for each massage service added to skill set.
•Perform professional recommendation of retail with the goal of 10% product sales to service revenue.
•Demonstrate thorough familiarity of Spa services by performing professional recommendation of next experience for guests served in a meaningful and relevant manner.
•Retain guests by consistently providing excellent customer service. This includes anticipating guest needs and adhering to the standards for spa guest service.
•Communicate guest issues to Spa Management.
•Promptly greet guest and provide spa guests with a tour of spa facilities when needed. Escort guest to and from treatment room.
•Perform services keeping guest satisfaction as priority, while running on time for next guest.
•Begin and end all treatments on time, adhering to bookings.
•Provide guests with a thorough and knowledgeable professional massage.
•Clean and sanitize work area as per departmental policies.
•Remove all soiled linen from massage room(s) and deposit in designated area.
•Operate all tools and equipment needed to perform the Spa at Mohonk Mountain House services safely.
•Stock and organize massage room(s) with appropriate linens and supplies.
•Prepare material and supplies for daily operations.
•Maintain a flexible work schedule including weekdays/weekends, holidays, and during peak periods of business.
•Maintain availability of a minimum of three shifts per week.
•Attend vendor trainings and events as assigned to learn the ingredients of products used in order to know possible contraindications due to allergies or medical issues provided by guests and to learn benefits of ingredients and products used to be able to offer well-informed recommendations to guests to facilitate continued wellness.
•Listen well, communicate effectively and establish working relationships with other staff, management, and guests that have a variety of educational backgrounds and values.
•Speak, read, and write the English language and communicate in a clear and congenial manner, with our guests, visitors, and employees. Hear verbal instructions, directions, and warnings.
•Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
•Wear proper protective equipment when performing tasks that recommend such equipment.
•Inspect and report maintenance needed on equipment used to provide services.
•Inform supervisor of hazardous situations, emergencies, or threats to security of guests, employees, or hotel assets.
•Inspect the work of others by touch, sight, sound and smell for conformance to prescribed standards.
•Work productively and efficiently with or without supervision when performing tasks.
•Prioritize and meet time goals in a calm professional manner.
•Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
•Learn and retain knowledge of historical facts and information about Mohonk Mountain House.
•Attend events, programs, and trainings as needed to enforce and support Mohonk Mountain House policies and culture.
•Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time.
•Lift up to 75 pounds from ground level to 4 feet and carry a distance of up to 30 feet with/ without assistance. Walk up to 3 miles per day.
•Maneuver carts or dollies safely with loads up to 100 pounds up and down stairs, elevators, through passageways or outdoors up to 100 feet.
•See close vision, distance vision, peripheral vision, depth perception, and ability to adjust and focus.
•Interact patiently with teenagers and adults.
•Act calmly and professionally in stressful situations.
•Analyze problems and develop and implement action plans to address problems.
•Demonstrate high moral character in handling lost items and valuables turning them in immediately to designated lost and found area.
QUALIFICATIONS:
•Valid and current NYS License for Massage Therapy.
•Minimum of 2 years work experience in a professional spa setting preferred.
•Basic CPR/First Aid Certification preferred.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
#ZR
#ZP
- Part Time
- Immediately
- New Paltz, NY 12561
- 6/20/25