Position Title:

Temporary Inventory Control Coordinator

Job Category:

University Staff

Employment Type:

Temporary (Fixed Term)

Job Profile:

Inventory Control Coordinator

Job Duties:

Key Job Responsibilities:

• Tracks inventory levels and places replenishment orders following established vendor procurement procedures

• Inspects and inventories received items and processes notifications to appropriate entities

• Shelves inventory and maintains organization

• Generates inventory reports to account for available stock and usage

The University of Wisconsin-Stout’s Purchasing and Materials Management department invites qualified candidates to apply for the position of Inventory Control Coordinator. The Inventory Control Coordinator supports the Surplus and Mail Services departments by picking up and delivering equipment and furnishings, collecting and delivering mail and packages, and staffing in-person sales events.

This position is a part-time, temporary university staff position that reports directly to the Materials Management Supervisor.

Position Description:

This position is responsible for arranging departmental retrieval and departmental delivery of surplus property, public customer order pick-ups, surplus property assessment, determining best method for resale, inspection and testing of property for functionality, identification of fixed asset property for inventory disposal, and management of in-house store sales. This position also assists with package and mail deliveries. As needed, this position will float back and forth between Surplus and Mail Services to provide coverage. This position works independently with limited supervision.

Essential Job Functions and Responsibilities

• Receive Surplus Property Declarations and Surplus Property Requests. Insure that property declaration forms are complete and accurate.

• Maintain records of declaration and disposal of surplus property as required by State and Federal regulations.

• Arrange for pickup/removal of surplus property from requesting department units; make arrangements for return of surplus property back on campus.

• Ensure that proper safety precautions are taken when moving surplus property.  This includes wearing proper footwear and using proper lifting techniques. 

• Evaluate condition and test for functionality.

• Determine best method of resale (online advertising, online auction, in-store, state funded entities, private sector entities, e-cycle/e-scrap).

• Price property considering condition, researching comparative product resale price sources, and considering potential buyer/clientele pool.

• Research resale markets in used equipment for potential resale/buyer sources.

• Help identify and develop alternative markets for reuse and recycling of surplus property.

• Assist customers and accept payments during in-person store sales events.

Minimum Qualifications

• Excellent interpersonal communication and customer service skills in collaborating with a diverse community.

• Working knowledge of desktop hardware and standard business software programs (e.g., word processing, spreadsheets, databases) and the Internet.

• Can delegate and prioritize work.

• Excellent work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.

• Work independently and as part of a team environment and in collaborative efforts.

Special Requirements

• Valid Driver’s license

• Must have the physical ability to pass the Job Function Screening administered by Red Cedar Medical Center as applicable to the title of Inventory Control Coordinator.

Working Conditions and Environment

While performing the tasks of this position, travel around campus will be routine to pick up and drop off surplus items and package delivery. 

Department:

UW-Stout’s Purchasing and Materials Management department is part of the university’s Business and Financial Services unit. The department is committed to providing excellent customer service while supporting the operational needs of the university. We are seeking individuals who enjoy variety in their job and are excited about building positive relationships across our campus community. However, we prioritize more than just work; we value achieving a healthy work-life balance, fostering a well-rounded culture, and creating a strong connection to Stout's mission of student success. We're committed to providing our team members with ample opportunities for professional development, supported by a flexible work environment that adapts to your needs.

Contact Information:

Caleb Olson

olsonca@uwstout.edu 

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs 

Required application materials:  

Resume 

Names and contact information for a minimum of three (3) professional references  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

Guidelines to ensure consideration:    

• Applicants must complete all required fields and attach all required application materials.     

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. 

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

EEO Statement
Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.