Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Operation Specialist performs a full range of administrative and financial duties supporting the Director of Physical Plant, Associate Director of Physical Plant, CP&FD Capital Projects Analyst and department managers and supervisors. The Operations Specialist also assists in coordinating administrative activities within the department.

Minimum Qualifications

• High School Diploma or equivalent
• Minimum of two (2) years of work experience in an office or professional setting involving customer service or counseling

Applicants must meet the stated minimum education and experience requirements.

Minimum Knowledge, Skills, and Abilities

• Ability to operate a personal computer and demonstrate proficiency in Excel.
• Strong organizational skills and attention to detail.
• Multi-Task; work on many different things at the same time.
• Requires good written and verbal communication skills.
• Requires excellent interpersonal skills.
• Ability to compose correspondence and reports.
• Ability to perform financial functions.
• Requires excellent telephone skills.
• Ability to work independently with minimum supervision.

Representative Job Duties

• Manage utility accounts by tracking and processing payments for electric, gas, and water for campus buildings.

• Search for and create work orders in FAMIS.

• Process requisitions, change orders, and invoice payments using multiple systems (FAMIS, OSCAR, and Lucernex).

• Process UFPO/DIG SAFE tickets.

• Submit non-exempt pager pay memos to Payroll twice per month.

• Calculate and submit asbestos differential payments to Payroll at the end of each non-exempt pay period.

• Coordinate new employee onboarding and hiring processes, including cell phones, card access, IT access, FAMIS setup, parking permits, clothing orders, and maintenance of contact and distribution lists; schedule interviews, prepare interview packets, and assist with hiring paperwork as needed.

• Process tuition reimbursement forms for Physical Plant staff and Concur expense reports as needed.

• Prepare for monthly lottery meetings by running eligibility reports for Physical Plant and E&SS and confirming dates and refreshments.

• Greet and direct visitors, order supplies, and distribute mail as needed.

• Perform other duties as assigned.

Shift

Business Hours with weekends or evenings occasionally required

Travel

Driving

Incidental driving possible, but not required

Starting Salary/Rate

Expected hiring range: $18.50 - $20.50

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Operations Specialist is responsible for establishing and maintaining an efficient inventory control process that tracks both incoming and outgoing marketing materials and publications. The Operations Specialist works closely with Enrollment staff to support all large mailing efforts.

Minimum Qualifications

• High School/Equivalent
• 3 or more years of relevant work experience in operations, administrative support, or related functions.

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Excellent customer service and communication skills
• Demonstrate proficiency with Microsoft Office
• Ability to compose routine correspondence and reports
• Requires good problem-solving skills involving multiple variables in standard situations
• Requires excellent interpersonal, communication and organizational skills
• Ability and knowledge of field specific operational/ administrative functions
• Strong attention to detail
• Requires excellent telephone skills
• Requires knowledge of alpha/numeric filing systems

Job Duties

1. Create and maintain an inventory system for letterhead, paper, and office supplies which includes ordering and invoice processing through OSCAR.
2. Assist Senior Event Planner in planning and executing off-campus events, on-campus events, webinars, and staff scheduling.
3. Assist counselors in the college fair registration process when needed. This will likely involved the processing of checks for college fair registration fees and coordinating coverage of college fairs when the primary counselor is not available.
4. Provide telephone and front desk coverage as scheduled; answering questions, routing calls, handling parent, counselor, and student questions, etc. and resolve within 24 hours. Manage the main office voicemail line, including routing messages and updating the message as needed.
5. Assist in the entry of information into Slate to ensure accurate and up to date information on applicants, high school counselors, programs, alumni involvement, etc.

Shift

Business Hours with weekends or evenings occasionally required

Starting Salary/Rate

Expected hiring range:  $19.00 - $21.40

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Administrative Specialist works closely with the Department Head and Administrative Coordinator to provide administrative and operational support to faculty, staff and students. The Administrative Specialist plans and organizes special events, manages the Mechanical, Aerospace, and Nuclear Engineering (MANE) website and social media, provides support for the Invent@Rensselaer and other special programs, assists the department head with correspondence with donors and maintaining records, and provides support for the graduate programs. The Administrative Specialist reports to the Department Head and is expected to work independently and as part of a team.

Minimum Qualifications

• High school diploma or GED required.
• Three years of related experience

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

• Prior experience in higher education 

Representative Job Duties

• Provide general administrative support for Department faculty, staff, and students. Welcome on-site visitors; answer and route phone inquiries to appropriate personnel; distribute daily mail. Ensure conference rooms and public areas are organized and well presented.
• Organize and facilitate meetings, seminars, and special events; schedule and coordinate dates and times, venues, attendance, agendas, food orders, and facilities; assist visitors with travel, parking, and reimbursement; attend meetings and take/distribute minutes; and provide administrative support and follow-up on matters arising from meetings. 
• Manage website, social media, and internal media for MANE. Take pictures at events and maintain repository. Prepare and update content on the MANE website. Manage LinkedIn account, making posts and responding to inquiries. Update announcements on department TVs. Ensure common message communicated across platforms. 
• Provide support to special programs including the Invent@Rensselaer Program and summer programs. Assist with Inventor’s Studio courses supporting special events and awards. Assist with summer programs including student registration, preparing schedule, managing communications, reserving venues, placing food orders, and other logistics. 
• Compose correspondence, announcements, and reports. In particular, prepare correspondence to donors and maintain records regarding donors and donations. 
• Provide support, as needed, to the Graduate Program Senior Student Services Administrator including: assisting with special event planning, scheduling, developing agendas, food orders, arrivals, travel, parking, and reimbursements; provide administrative support and follow-up on matters arising from events; provide clerical support as needed – data entry, maintain email lists, supply orders, etc. 
• Use confidential records management system to ensure availability of information for all parties; handle incoming issues and concerns as they arise.
• Other duties as assigned 

Shift

Business Hours with weekends or evenings occasionally required

Starting Salary/Rate

Expected hiring range: $19.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Why Rensselaer?  On a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Environmental Specialist will maintain Institute standards of cleanliness in assigned areas to include but not limited to residence halls, apartments, academic buildings, classrooms, athletic/recreational facilities, offices, and service areas.

Minimum Qualifications

• Demonstrated stable work history

Preferred Qualifications

• High School/Equivalent, prior commercial cleaning experience

Minimum Knowledge, Skills, and Abilities

• Ability to read, write, and perform basic arithmetic
• Ability to follow written and verbal instructions in English
• Ability to work independently and as a member of a team
• Good communication and customer service skills
• Ability to comply with standing instructions provided by operating manuals, material safety data sheets, safety rules and regulations for personal protection and safety regarding equipment and chemical usage.
• Ability to operate cleaning equipment and sanitizing dispensing units.
• Must have the ability to work flexible hours which may include, evenings, nights, weekends and holidays.
• Basic knowledge of computers

Preferred Knowledge, Skill, and Abilities

Commercial Cleaning experience

Shift

Environmental Services: Starting time is 6:00am and ending time is 2:30pm

Travel

Driving

No driving

Salary Range/Rate

Expected hiring range:   $16.00 + An additional $0.20 per hour will be paid for each year of documented and related experience as approved by the hiring team, up to $17.00 per hour

Pay transparency disclosure:  The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create an application. Please be ready to upload required documents, such as your resume. 

If you need assistance with the online application process, please contact careers@rpi.edu 

Applications will be accepted ongoing year round

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Mover & Grounds Specialist performs moves, supports campus events. Performs snow removal, grounds and landscape duties, and equipment operations associated with the maintenance of the campus.

Minimum Qualifications

• High School diploma or equivalent
• One year of experience in moving and equipment operation
• Valid Driver’s License
• Applicants must meet stated minimum education and experience requirements.

Minimum Knowledge, Skills, and Abilities

• Ability to read, write and perform simple arithmetic
• Ability to use a computer and Microsoft Office and job specific software
• Ability work independently and as part of a team.
• Excellent customer service skills
• Ability to communicate effectively
• Must have the ability to work flexible hours which may include, evenings, nights, weekends and holidays
• Ability to operate liftgates and platforms
• Ability to independently operate snow removal equipment
• Ability to follow instructions and operate hand and power equipment
• Ability to work with a diverse population

Job Duties

1. Process work order requests for completion associated with moving support.
2. Operate fleet moving truck in transportation of equipment, materials and other items as requested. Safely operate material handling equipment such as, but not limited to lift gates, pallet jacks and loading dock lifts.
3. Provide support for campus functions and events, including event preparation, setup and breakdown, litter control and site restoration.
4. Protect items being transported and moved using appropriate materials. Protect buildings, elevators, grounds as necessary in preparation for movement of items. Assess building spaces, including rooms, hallways, and/or elevators, and materials to be moved for damage prior to move and document and report any pre-existing damage.
5. Assist in sustainment of moving equipment, storage areas and equipment maintenance. Notify E&SS management of any equipment needing to be repaired and/or replaced.
6. Comply with standing instructions provided by operating manuals, safety rules and regulations for personal protection and safety and the safety of others. Report instances of vandalism/theft of Institute property immediately to Supervisor or Public Safety. Maintain work and storage areas in a clean, organized and safe condition.
7. Perform snow removal functions in accordance with the Institute snow removal plan. Respond to and be available for weather related emergencies as necessary to maintain safe transportation through campus. Operate, maintain and inspect all snow removal equipment in accordance with Institute’s standards.
8. Perform tasks necessary for routine maintenance of campus grounds. Inspect, maintain and operate grounds and field related power equipment at proper working and safety standards. Clean equipment at the end of each use. Report and document any needed repairs of equipment.

Perform other duties as assigned.

Shift

Business Hours Monday through Friday typically 7:00am - 3:30pm with weekends or evenings occasionally required

Travel

Driving

Driving a Rensselaer vehicle for non-passenger use

Starting Salary/Rate

Expected hiring range: $17.50 + An additional $0.20 per hour will be paid for each year of documented and related experience as approved by the hiring team, up to $19.50 per hour

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Environmental Specialist, Lead performs the duties of an Environmental Specialist, Sr. and assists supervisor with the planning and scheduling of the Institute's standards for cleanliness in assigned areas, including residence halls, apartments, academic buildings, classrooms, athletic/recreational facilities, offices, and common areas. Serve as team leader for crew of assigned staff. Works in concert with other leads to support all campus wide events. Act on behalf of the Supervisor during his/her absence.

Minimum Qualifications

Minimum Qualifications:

• High school diploma or equivalent (or in progress)

• Valid U.S. driver’s license

• Three or more years of institutional or commercial cleaning experience, including operation of professional cleaning equipment

Applicants must meet the minimum education and experience requirements listed above.

Preferred Qualifications

Minimum Knowledge, Skills, and Abilities

• Ability to read, write, and perform basic arithmetic

• Ability to follow written and verbal instructions in English

• Ability to work independently and collaboratively as part of a team

• Strong communication and customer service skills

• Ability to comply with operating manuals, material safety data sheets (MSDS), safety rules, and regulations regarding equipment and chemical usage

• Proficiency in operating job-specific equipment and sanitizing dispensing units

• Ability to provide guidance and make decisions for other team members

• Basic computer skills, including Microsoft Office and job-specific software (e.g., CMMS)

• Demonstrated ability to train others and lead projects

• Flexibility to work varied hours, including evenings, nights, weekends, and holidays

Representative Job Duties

• Coordinate a campus-wide cleaning and maintenance program as directed by the Supervisor. Organize routine and non-routine duties of assigned environmental specialist staff. Distribute work assignments fairly based on staff qualifications. Adjust work priorities as needed to account for weather, special events, projects, and staffing changes.

• Schedule, coordinate, assist, and administer non-routine and project work as directed by the Supervisor, including performing duties of the senior environmental specialist. Collaborate with the Supervisor to coordinate solid waste, hazardous waste, and recycling pickups, and perform other assigned tasks.

• Stay informed of scheduled events in assigned areas. Identify event needs, such as staffing requirements, additional cleaning, and room setup.

• Work with Department leadership to administer an effective staff development, mentoring, and ongoing training program. Focus areas include safety policies, divisional standard operating procedures, equipment use and maintenance, and cleaning techniques and applications.

• Communicate unit activities to the Supervisor, including regular assessments of all areas. Keep the Supervisor informed of staff issues, cleaning schedules, project status, equipment malfunctions, damage to assigned areas, repair needs, and provide input for annual performance evaluations. Report vandalism or theft of Institute property immediately to the Supervisor or Public Safety.

• Coordinate campus emergencies, including the Snow and Ice Response Plan in assigned areas. Conduct regular assessments to ensure campus safety and accessibility. Perform snow removal duties such as shoveling, salting, chopping ice, and operating snow blowers. Be available for night and weekend call-ins for snow removal operations.

• Monitor staff adherence to established divisional SOPs, safety policies, and standard practices. Notify the Supervisor immediately of any infractions.

• Follow operating instructions, safety rules, and regulations for personal protection. Wear appropriate PPE for tasks. Safely clean bodily fluids or other hazardous materials according to proper safety procedures.

Shift

Environmental Services: Various Shifts

Travel

Driving

Driving a personal vehicle for non-passenger use

Starting Salary/Rate

Expected hiring range: $19.00 -$23.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).