Your search resulted in 4 "Administrative Specialist" jobs in Albany, NY. Save Job SearchSave SearchSave Job Search: Administrative Specialist
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Who we are | Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎ Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. |
Job Summary | The Administrative Specialist works closely with the Department Head and Administrative Coordinator to provide administrative and operational support to faculty, staff and students. The Administrative Specialist plans and organizes special events, manages the Mechanical, Aerospace, and Nuclear Engineering (MANE) website and social media, provides support for the Invent@Rensselaer and other special programs, assists the department head with correspondence with donors and maintaining records, and provides support for the graduate programs. The Administrative Specialist reports to the Department Head and is expected to work independently and as part of a team. |
Minimum Qualifications |
Relevant combinations of education, training and experience may be considered. |
Preferred Qualifications |
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Representative Job Duties |
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Shift | Business Hours with weekends or evenings occasionally required |
Starting Salary/Rate | Expected hiring range: $19.00 Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting. |
Application instructions | Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, please contact careers@rpi.edu. |
| Job Posted Date | Applications will be accepted until the position is filled. |
Total Compensation and Benefits Information | Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu). |
Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer’s work and campus communities. RPI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law. | |
- Full Time
- Immediately
- Troy, NY
- 12/11/25
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Who we are | Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎ Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. |
Job Summary | The Operations Specialist is responsible for establishing and maintaining an efficient inventory control process that tracks both incoming and outgoing marketing materials and publications. The Operations Specialist works closely with Enrollment staff to support all large mailing efforts. |
Minimum Qualifications |
Relevant combinations of education, training and experience may be considered. |
Minimum Knowledge, Skills, and Abilities |
|
Job Duties |
|
Shift | Business Hours with weekends or evenings occasionally required |
Starting Salary/Rate | Expected hiring range: $19.00 - $21.40 Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting. |
Application instructions | Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, please contact careers@rpi.edu. |
| Job Posted Date | Applications will be accepted until the position is filled. |
Total Compensation and Benefits Information | Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu). |
Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer’s work and campus communities. RPI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law. | |
- Full Time
- Immediately
- Troy, NY
- 11/25/25
Job Details
Description
As the Behavior Support Classroom Specialist, you will ensure the safety of the students in the Alternative Programming Room. You will coordinate clinical, academic, and restorative efforts for students in APR. You will report to the Dean of Students and will work onsite.
Responsibilities:
- Coordinate daily schedule for Alternative Programming Room with teaching staff, classroom staff, and clinicians.
- Coordinate Restorative Practices efforts with the administrative team
- Communicate with leadership team regarding incidents and interventions.
- Support and correct behavior support staff interactions and interventions with students.
- Ensure that APR support staff follow school and agency procedures while working with students.
- Coordinate with treatment teams and families regarding behavioral concerns that are affecting the milieu and academic programming.
- Help design and implement treatment services for children in collaboration with students, educators, administrators, and clinicians.
- Assist and educate staff with implementation of crisis intervention work, conflict resolution, and mediation strategies throughout the school.
- Be a school liaison with residential staff to ensure consistency of care and support of students across programs.
- Participate in implementation of PBIS Tier II and Tier III student plans.
- Collaborate with all members of the school and clinical treatment team to ensure ongoing communication and consistency of interventions and treatment for students.
- Ensure that all reporting forms are completed and returned to the appropriate source.
- Maintain a high level of confidentiality regarding student information observing agency, state, and federal regulators.
- Maintain CPR and First Aid certifications.
- Maintain TCI Training
EDUCATION and/or EXPERIENCE
- HS diploma with 3 years of experience, or equivalent education and experience
- Drivers license
Benefits
- Health care package: medical, dental, and vision
- Tuition reimbursement
- Paid time off
- Holiday Pay
- 401 (K) plan
- Life Insurance
- Loan repayment assistance
- Free training/CEU opportunities
Northern Rivers Family of Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, orientation, gender identity, national origin, veteran or disability status, or any other characteristic protected under applicable law. We cherish the unique contributions of our diverse staff and are building a culture where everyone has the opportunity to do the meaningful work. Northern Rivers Family Services is committed to keeping a safe and healthy working environment for all employees and the clients we serve. As an employee of Northern Rivers Family Services, you will be expected to perform your job in the safest possible manner and to acknowledge that safety is an important part of everyday performance. As an employee of Northern Rivers Family Services, you will adhere to all safety procedures and take part in safety program activities.
Qualifications
- Full Time
- Immediately
- Albany, NY 12208
- 11/28/25
Senior Endpoint Management Specialist - ITS
Category: Professional
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Department: Information Technology Services - 02007
Locations: Albany, NY
Posted: Sep 10, 2025
Closes: Open Until Filled
Type: Full-time
Ref. No.: WF240297r
Position ID: 192683
About University at Albany:
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.
Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.
Job Description:
Information Technology Services (ITS), the central IT provider at the University at Albany, seeks applicants for a Desktop and Mobile Computing (D&MC) Senior Endpoint Management Specialist. ITS manages and supports nearly 7,000 university-owned faculty/staff, classroom, conference room, and research lab desktops and mobile devices. The D&MC Endpoint Management Specialist is a senior position that is key to continuous improvement and delivery of services in this large-scale operation.
The D&MC Senior Endpoint Management Specialist is a subject matter expert in desktop and mobile computing and provides technical leadership within service teams. They address and resolve complex and non-standard requests and issues. They develop and maintain strong expertise in enterprise management applications and tools (i.e., Active Directory, MECM, AllSight, Jamf, etc.) and steer the selection and usage of each in achieving ITS' goals and adhering to ITS' principles and standards.
The D&MC Senior Endpoint Management Specialist understands the importance of well-defined processes and promoting their adoption across large service teams to successfully manage the pace and volume of work required to support thousands of devices. The successful Senior Endpoint Management Specialist independently identifies process challenges and recommends and assists in implementing actionable improvements and solutions to the D&MC Manager. They monitor the flow of real-time work and act to address operational problems.
Under the leadership and direction of the D&MC Manager, the Senior Endpoint Management Specialist is responsible for ensuring internal and customer-facing documentation is created, accurate, and updated regularly. They understand the value of documentation in promoting clarity and cohesion for large service teams.
Primary Responsibilities:
• Enterprise management applications and tools (i.e., Active Directory, MECM, AllSight, Jamf, etc.)
• Ensure that all enterprise desktop and mobile device management applications and tools are maintained, and versions updated in a timely fashion and adhere to ITS standards, controls, security policies and procedures.
• Build and maintain advanced technical expertise in ITS' enterprise desktop and mobile device management applications and tools.
• Stay abreast of advances in the field and steer technical direction in D&MC, following ITS' architecture review protocols.
• Asset inventory maintenance, cyclical planning, budgeting, and related projects
• Develop and maintain a strong understanding of how the inventory data structure, operational processes to add/remove/update records, inventory dashboards and reports, and project workload planning all play a role in planning cyclic replacement of all D&MC assets.
• Regularly report on anomalies and potential problems in the asset inventories for all supported services and work to resolve.
• Maintain, provide reports and update replacement schedule and replacement cost fields in the asset inventories for all supported service areas to support budgeting and planning processes.
• Endpoints service standards, efficient operations and consistent user experiences
• Provide subject matter expertise, oversee and continuously evaluate hardware and software deployment and support processes, their effectiveness and recommend improvements.
• Determine and document the standard workstation and printer models and configurations for various use cases including fac/staff, classrooms, conference rooms, research labs; refresh standards, as needed.
• Oversee the internal and external documentation and maintain all approved desktop and mobile computing standards for the University.
• Regularly report on workstation hardware, operating systems, software, and printers at risk or outside of defined standards and work to resolve.
• Determine and document operating system versions used for deployments; determine and manage upgrade cycles.
• Provide day-to-day operational oversight of operations and service offerings
• Prepare technical diagrams, configuration logs, process maps, internal and external knowledge base articles, and other documentation, as needed.
• Provide subject matter expertise, technical support and collaborate across ITS teams and on projects to identify problems, devise creative solutions, and implement proposed recommendations.
• Other reasonable duties as assigned.
Project Management
• Serve as Project Manager on D&MC projects.
• Actively participate, as needed, in ITS projects related to your service(s).
Functional and Supervisory Relationships:
• Reports to: Manager of Desktop and Mobile Computing Services
• Supervises the following positions: None
• Interacts with: ITS staff; faculty and staff in academic, research, and business units; external vendors/contractors/consultants; peer institutions
Job Requirements:
• Excellent interpersonal, oral, and written communication skills.
• Organize work, prioritize tasks, and manage multiple and changing priorities.
• Provide scheduled support and consultation outside normal business hours, including occasional evenings, holidays, or weekends, within reasonable professional obligation and expectation.
• Report to campus in-person on Mondays, Wednesdays, Fridays, and as needed. This position is eligible to telecommute on Tuesdays and Thursdays, following a probationary period and with supervisor approval.
Requirements:
Minimum Qualifications:
• A bachelor's degree from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization, or at least 6 years of full-time professional experience related to the role.
• Minimum of 3 years' experience building operating systems and application deployments in a large, complex environment.
• Minimum of 3 years' experience documenting deployment processes that can be replicated/implemented by field staff.
• Minimum of 3 years' experience supporting desktops and mobile devices, IT operations, or systems administration addressing and resolving issues escalated for higher level support.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
Preferred Qualifications:
• Minimum of 3 years' experience using Microsoft Endpoint Configuration Manager (MECM); for operating system deployments, application packaging and deployment, and workstation security/patch management.
• Minimum of 3 years' experience using and maintaining active directory and group policy.
• Minimum of 3 years' experience developing and continuously maintaining technical documentation within a knowledge base repository.
• Experience configuring and managing a Microsoft mobile device management (MDM) system such as Microsoft Intune.
• Experience configuring and managing an Apple mobile device management (MDM) system such as Jamf Pro.
• Experience using PowerShell (or similar scripting language) to manage workstations, users, AD.
• Experience using and supporting workstations running Linux operating systems.
Working Environment:
• Typical office environment
Additional Information:
Professional Rank and Salary Grade: Senior Programmer/Analyst, SL-4, $85,000-$95,000
Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via https://apptrkr.com/6718608
Application Instructions:
Applicants MUST submit the following documents:
• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers
• Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
Returning Applicants - Login to your UAlbany Careers Account to check your completed application.
A review of applications will start on October 9, 2025 and the search will remain open until the position is filled.
- Full Time
- Immediately
- Albany, NY 12222
- 11/19/25