Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Student Services Coordinator serves in the Office of Undergraduate Student Services, located in the Department of Mechanical, Aerospace and Nuclear Engineering. The Coordinator is responsible for the coordination of activities relating to the recruitment of new undergraduate students to the department, the retention and satisfaction of current students, and support of accreditation assessment activities. In addition, the Coordinator will be the first student-facing individual addressing general inquiries and questions for MANE students and faculty and is responsible for creating a welcoming environment for the School of Engineering and MANE. The Coordinator reports to the Senior Student Services Administrator. The Coordinator is expected to work independently and as part of a team of student-focused service providers.

Minimum Qualifications

• High school diploma or equivalent
• Minimum of two years of relevant work experience
• A combination of education, training, and experience may be considered

Preferred Qualifications

• Associate's Degree in Related Field preferred 

Minimum Knowledge, Skills, and Abilities

• Proficiency in MS Office Suite software applications
• Requires planning, organizing and effective time management skills
• Requires ability to analyze and interpret technical and other data
• Requires excellent interpersonal and communication skills
• Requires ability to work effectively under pressure and meet established goals and objectives
• Requires ability to anticipate and solve problems

Representative Job Duties

• Serve as first point of contact for MANE undergraduate students, responding to basic advising and logistics questions. Appropriately refer to appropriate campus resources such as CCPD, Student Success, Counseling Center, etc. 
• Monitor registration and enrollment management for MANE courses. Assist students with scheduling difficulties that may arise during registration periods, coordinating with the registrar’s office as needed.
• Provide logistic support for the Sr. Student Services Administrator to facilitate the provision of academic advising services to current students and faculty including managing communication to students (e.g., organizing webinars for prospective students, organize MANE involvement in PREFACE and other Institute outreach programs), maintaining contact lists for MANE undergraduate students
• Plan, arrange and coordinate all admission events such as Medalist Day, Fall Open House, and Spring Accepted Student Celebrations. Coordinate special Department events: coordinate with entities across the campus as needed, anticipate needs, organize the necessary components for successful events, ensure readiness in advance of the activity and participate in execution of events
• Help build community within the MANE department through organization and facilitation of regularly scheduled social events. Coordinate with undergraduate and graduate student services on department event logistics, advertising, and planning
• Provide faculty with limited logistical support such as scheduling classrooms for tests and review sessions, facilitating testing accommodations for students when needed, and monitoring course syllabi compliance. Coordinate the course and final exam schedules of all MANE Department courses with UGSS Director and Institute personnel. Enter courses and faculty assignments into Institute wide enterprise systems in accordance with established standards and timetables. 
•  Work with ABET Curriculum Coordinators, Department faculty and ABET support staff throughout the academic year to ensure ABET requirements and polices are being followed; collect all necessary course documentation for review by external ABET evaluators. 
• MANE Representative to coordinate Catalog and Curriculum revisions. Consult with MANE leadership including the Director of MANE Undergraduate Student Services, Associate Department Heads, etc. to incorporate all catalog revisions and curriculum template updates. 
• Welcome on-site visitors to the JEC; answer general inquiries and direct visitors to appropriate locations and services as needed. Ordering supplies and other duties related to academic advising and office operations. 
• Train, schedule, and provide direction to work study students to assist with department tasks. 
• Perform other duties as assigned. 

Shift

Business Hours with weekends or evenings occasionally required

Starting Salary/Rate

Expected hiring range: $24.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Project Administrator is responsible for coordinating project activities, maintaining and updating project schedules, managing, assignments, monitoring progress, and communicating with the many participants involved in the IBM-RPI Future of Computing Research Center (FCRC), including other VPR centers. The Project Administrator will provide logistical and administrative support to executive-level stakeholders both internally and externally.

Minimum Qualifications

• Bachelor's Degree in Business Administration, Higher Ed Administration, or related field
• 2 or more years directly related experience

Relevant combination of education, training, and experience may be considered. 

Minimum Knowledge, Skills, and Abilities

• Competence with research related computer software and/or ability to learn new software
• Demonstrated competence in the administration, planning, and implementation of research projects
• Strong computer skills; Microsoft Office Suite, Google Docs, Web site editing, and/or other similar collaboration tools
• Ability to work effectively under pressure and meet established goals and objectives
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community ranging from students, faculty and staff to external constituencies
• Excellent organizational and time management skills and the ability to establish priorities
• Strong written and verbal communication skills
• Demonstrated writing and editing skills
• Ability to develop scientific research programs and implement new strategies and procedures
• Ability to provide coordination and management and development of and/or implementation of projects
• Strong commitment to working with staff and students to help them achieve goals and meet university requirements.
• Ability to work effectively with all members of campus community in the scheduling of activities

Representative Job Duties

• Plan and maintain complex, busy, and shifting schedules of appointments and meetings. Schedule high-level meetings and committee meetings, in-person, online, and hybrid, as requested. Attend, record, and draft minutes. Monitor and follow up on action items. 
• Coordinate activities that span multiple faculty and labs, as well as researchers from IBM, including providing administrative support for research proposals and providing administrative support to internal and external committees as needed.
• Act as point of contact and facilitate communications with internal and external participants including affiliated faculty and/or scientific collaborators, partner corporations, and sponsors of projects. Schedule meetings and keep minutes, prepare and distribute materials, and monitor progress with scientific sponsors and collaborators. 
• Coordinate and assist with special projects and activities, events/ functions, including workshops, visits, and conferences. (in-person, virtual, or hybrid) Coordinate preparation, set up, and logistics for these events/ functions. 
• Update the FCRC website, using campus-compliant website techniques. Responsible for populating and editing all website content. Enhance the national and international impact of our scientific research teams through the FCRC website, interactions with OCEC and IBM on social media, press releases, and fund-raising materials and presentations
• Coordinate travel and logistics for various events and meetings. Ensure essential information and background for each meeting and/or trip is prepared. Ensure compliance with Institute policy and utilize Institute systems, support FCRC in travel needs and reporting, and/or coordinate with the admins handling the reporting as necessary. Handle travel needs for visitors from IBM and/or other VPR centers.
• Draft and prepare for signature, and office communications for Directors as well as proofread and edit confidential and sensitive information.
• Assist with the hiring and renewal of administrative and research staff as well as students and complete the required administrative paperwork. Assist with the composition for new positions. Assist the Directors with the annual performance review process.
• Coordinate space planning activities for FCRC/FOCI physical setup including conference spaces, graduate offices, lounge space, faculty offices, and other facilities.
• Coordinate meetings, project reviews and visits with industrial, government or university affiliates and coordinate with the FOCI project administrator on such activities involving FCRC and the FOCI affiliates.
• Other duties and projects as assigned. 

Shift

Business Hours: Monday - Friday

Travel

Driving

Incidental driving possible, but not required

Starting Salary/Rate

 Expected Range: $63,300 - $66,300 / yr

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Public Safety Sergeant provides supervision of shift including responsibility for assigning and coordinating Officer duties, evaluation of daily patrol activity and reports, productivity reports, special events, conflict resolution, emergency response and law enforcement coordination.

Minimum Qualifications

• Some college credits completed
• (4) Four or more years of experience in safety or law enforcement
• Requires 60 credits from an accredited college or 30 credits plus an honorable discharge from the military
• Relevant law enforcement supervisory experience may substitute for a portion of the education requirement
• Must possess and maintain a valid New York State driver’s license
• Must be available for flexible shift scheduling

Relevant combinations of education, training, and experience will be considered.

Minimum Knowledge, Skills, and Abilities

• Requires clear and effective verbal and written skills
• Requires ability to effectively deal with multiple emergency situations
• Requires excellent customer relation skills
• Requires critical decision making
• Requires ability to effectively supervise staff and resources
• Requires the ability to utilize PC and the applications associated with Windows Office and job specific software

Representative Job Duties

• Provides supervision, direction and guidance to assigned staff, including commendations and discipline; completes performance evaluations; inspections of personnel and equipment; assists in training. Ensures shift is appropriately staffed for operations; including relief shift. Sets examples for others by regularly performing at or above all standards. Enables others to enhance performance by providing resources, advice and support. Supports actions of members with supervisors when necessary. Is open to suggestions and credits others for contributions.

• Conducts thorough preliminary investigations and administrative matters involving personnel in compliance with Department procedures. Takes investigative actions when necessary and makes appropriate notifications. Coordinates follow-up investigations per administrative directive; monitors the interviewing of suspects and victims.

• Ensures that incoming shifts are briefed regarding pertinent information and events, monitors equipment issuance and usage; supervise intake and release of confiscated/lost/found property.

• Communicate operational issues or concerns directly to the Lieutenant and maintain other inter-shift communications.

• Coordinate Rensselaer emergency and non-emergency response and notifications after normal business hours.

• Observe and monitor campus activities; respond to and coordinate a variety of calls including emergencies that require appropriate action based upon department procedures; operate patrol vehicle as assigned; maintain equipment.

• Maintain professional demeanor toward community and guests; maintain appropriate confidentiality in all situations conveying information only on a need-to-know basis.

• Other duties as assigned by supervisor.

Shift

Public Safety: Rotating shifts, including evenings, overnight, weekends, and holidays, based on operational needs.

Travel

Driving

Driving a Rensselaer vehicle for non-passenger use

Starting Salary/Rate

Expected hiring range: $26.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Operation Specialist performs a full range of administrative and financial duties supporting the Director of Physical Plant, Associate Director of Physical Plant, CP&FD Capital Projects Analyst and department managers and supervisors. The Operations Specialist also assists in coordinating administrative activities within the department.

Minimum Qualifications

• High School Diploma or equivalent
• Minimum of two (2) years of work experience in an office or professional setting involving customer service or counseling

Applicants must meet the stated minimum education and experience requirements.

Minimum Knowledge, Skills, and Abilities

• Ability to operate a personal computer and demonstrate proficiency in Excel.
• Strong organizational skills and attention to detail.
• Multi-Task; work on many different things at the same time.
• Requires good written and verbal communication skills.
• Requires excellent interpersonal skills.
• Ability to compose correspondence and reports.
• Ability to perform financial functions.
• Requires excellent telephone skills.
• Ability to work independently with minimum supervision.

Representative Job Duties

• Manage utility accounts by tracking and processing payments for electric, gas, and water for campus buildings.

• Search for and create work orders in FAMIS.

• Process requisitions, change orders, and invoice payments using multiple systems (FAMIS, OSCAR, and Lucernex).

• Process UFPO/DIG SAFE tickets.

• Submit non-exempt pager pay memos to Payroll twice per month.

• Calculate and submit asbestos differential payments to Payroll at the end of each non-exempt pay period.

• Coordinate new employee onboarding and hiring processes, including cell phones, card access, IT access, FAMIS setup, parking permits, clothing orders, and maintenance of contact and distribution lists; schedule interviews, prepare interview packets, and assist with hiring paperwork as needed.

• Process tuition reimbursement forms for Physical Plant staff and Concur expense reports as needed.

• Prepare for monthly lottery meetings by running eligibility reports for Physical Plant and E&SS and confirming dates and refreshments.

• Greet and direct visitors, order supplies, and distribute mail as needed.

• Perform other duties as assigned.

Shift

Business Hours with weekends or evenings occasionally required

Travel

Driving

Incidental driving possible, but not required

Starting Salary/Rate

Expected hiring range: $18.50 - $20.50

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Assistant Coach, Offensive Coordinator will assist the Head Football Coach in managing Rensselaer’s Football Program including all aspects of Offense, which encompasses daily operations, recruiting, program planning and project coordination, fiscal and personnel management, and alumni and community outreach efforts.

Minimum Qualifications

• Bachelor’s degree in a related field

• Minimum of one (1) year of college coaching experience

• Valid driver’s license

Applicants must meet all stated minimum education and experience requirement

Minimum Knowledge, Skills, and Abilities

• Demonstrated oral and written communication skills

• Strong planning, organization, and time management abilities

• Ability to analyze and interpret financial and other data

• Excellent interpersonal skills, with the ability to work within a diverse academic community

• Ability to work effectively under pressure and meet established goals and objectives

• Strong problem-solving and anticipatory skills

• Proven instructional and game plan development abilities

• Flexibility to adapt to and support a changing work environment

• Comprehensive understanding of NCAA rules and regulations

• Ability to provide effective leadership to student-athletes, fostering both athletic and academic development

• Demonstrated commitment to diversity, equity, and inclusion

Representative Job Duties

1. Coordinate the offense. Build a successful team through activities such as scouting the opposition, identifying team strengths and weaknesses, creating game strategies, running effective practices, and motivating student athletes.

2. Coordinate football academic mentor program. Support the academic success of student athletes through such activities as running study halls, maintaining grade books, enforcing class attendance, and directing students to the appropriate resources. Provide an example of and advise students on life skills such as teamwork, cooperation, time management, handling adversity, failure and success. Increase the knowledge and skill level of student athletes in their sport.

3. Develop and carry out strategies to identify, recruit and admit student athletes that will enhance the program’s ability to perform.

4. Assist the head coach in program fund raising efforts aimed at a variety of constituencies, including Alumni, fans, local and corporate advertisers.

5. Manage the people, facilities and other resources needed to effectively operate the team. This includes, but is not limited to the following:
   • Schedule games, meets and matches and arrange team travel
   • Manage games, meets and matches when hosting home games
   • Ensure NCAA and Conference Rule Compliance
   • Represent Rensselaer at Conference and League Meetings

6. Participate in the development of a performance plan and a performance-based budget that realistically reflects the priorities and needs of the assigned sport. Adhere to Rensselaer policies for procurement of goods and services. Carry out expenditure tracking and controls.

7. Carry out human resource functions for staff, including hiring, evaluation, training, developing, supporting, coaching, and when necessary, counseling and initiating disciplinary actions. Recruit and select staff to assist in attainment of goals and objectives.

8. Intercollegiate Contests Management (for Assigned Teams):
   • Arrange and communicate dates, times and sites for competitions for selected assigned sports
   • Handle changes as they become necessary
   • Confirm the officials assigned
   • Home Game Administration for assigned teams
   • Meet and greet visiting teams and officials
   • Supervise set up and tear down
   • Troubleshoot on game days
   • Assign individuals to serve as home game administrators for selected outdoor activities

9. Chair, or lead specific efforts, such as the Athletic Safety Committee or other committees. Act as Departmental liaison. Responsible for Camp or Clinic Coordination.

10. Perform other duties as assigned.

Shift

Non Standard Shift: The incumbent is expected to be available during games, practices, and recruiting events, all of which may take place outside of standard business hours. 

Travel

Driving

Driving a personal vehicle for non-passenger use

Starting Salary/Rate

Expected hiring range: $62,354 

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

About the New York Fashion Innovation Center:

• The New York Fashion Innovation Center (NYFIC), a statewide initiative supported by Governor Kathy Hochul, created and funded through Empire State Development’s Division of Science, Technology and Innovation (NYSTAR), seeks to expand the use of renewable animal, plant and bio-manufactured fibers in the fashion industry, and bolster a resilient farm-to-fashion ecosystem throughout New York State, fostering innovation and sustainability in the sector.
• Through its consortium members—including Rensselaer Polytechnic Institute (RPI), Hudson Valley Textile Project, Fashion Institute of Technology (FIT) - part of the State University of New York (SUNY) system, Made X Hudson, SUNY Morrisville, and Field to Fiber—NYFIC strengthens the textile ecosystem, champions sustainable practices, and supports the development of a resilient local supply chain.

Job Summary

The Program Manager leads the New York Fashion Innovation Center’s operational and project management activities, ensuring initiatives are delivered on time, within scope, and aligned with program objectives. This position coordinates cross-functional teams, manages work plans and budgets, establishes efficient processes, and reports outcomes to stakeholders, including New York State. The Program Manager also collaborates and liaises with constituents across academia, industry, and government.

**Please note this is an in-person role based in Troy, New York**

Minimum Qualifications

• Bachelor's Degree in business administration, management, or a related field
• Three (3)+ years of related & progressively responsible experience, including project management

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

• Experience in fashion, textiles, or related supply chains
• Experience managing interdisciplinary research or innovation projects
• Experience working with faculty, students, and industry partners
   

Minimum Knowledge, Skills, and Abilities

• Strong project management skills: ability to create work plans, manage budgets, and ensure accountability
• Exceptional organizational and time management skills, with the ability to manage multiple priorities
• Strong interpersonal skills and ability to collaborate across diverse constituencies including academia, government, and industry
• Excellent written and verbal communication skills, including report preparation and professional correspondence
• Proficiency with project management and collaboration tools (MS Office, Google Suite, project management software)
• Analytical skills to track progress, evaluate data, and measure impact
• Ability to work under pressure, meet deadlines, and adapt to changing priorities

Representative Job Duties

• Project & Program Management
  • Develop, implement, and manage detailed project plans for all NYFIC initiatives, ensuring timelines, deliverables, and budgets are met
  • Establish and monitor program processes, policies, and standards to ensure efficiency and accountability
  • Identify risks, resolve issues, and adjust plans to keep projects on track
• Grants & Compliance
  • Oversee grant awardee projects to ensure compliance with state requirements
  • Track NYFIC activities, spending, and metrics; prepare quarterly and annual progress reports for NY State and internal use
  • Track conflicts of interest and their handling
• Cross-Team Coordination
  • Facilitate communication and collaboration across NYFIC’s consortium partners (RPI, HVTP, FIT, Made X Hudson, SUNY Morrisville, Field to Fiber) to coordinate working groups, integrate team activities, and manage scheduling and conflict resolution
• Events & Engagement
  • Plan and manage NYFIC events (e.g., annual meeting) to advance program objectives and increase public visibility
  • Coordinate logistics, communications, and follow-up with internal and external stakeholders
• Operational Oversight
  • Monitor program budgets, reimbursements, and financial compliance in coordination with the Business Administrator
  • Maintain records, participant lists, and tracking systems to ensure program transparency and continuity
• Talent & Mentorship Support
  • Assist with recruitment, onboarding, and mentoring of staff, students, and grantees
  • Manage student assistants and ensure alignment of their work with program needs
• Funding & Proposal Development
  • Support faculty and consortium members in drafting and submitting research and funding proposals
• Communications & Reporting
  • Respond to inquiries, manage internal communications, and maintain administrative correspondence
• Other duties as assigned

Shift

Business Hours: Monday - Friday

Travel

Driving

Incidental driving possible, but not required

Starting Salary/Rate

Expected hiring range: $70,000 - $80,000 / yr + full benefits

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).