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Work Days: Monday-Friday. Occasional Saturdays.
Shift Start/End Time: 8:30a.m.-4:54 p.m.
Hours Per Week: 37
Weeks Per Year: 52
Operations Specialist
Pay Status and Classification: Non-exempt, Regular full-time.
Supervisor: Senior Assistant Director of Admissions Operations
Position Purpose: Supports the Office of Admissions by welcoming visitors and assisting with admissions operations.
Essential Responsibilities and Duties:
Reception
Welcome and assist visitors to the Admissions Office
Answer and direct phone calls
Provide rotating reception coverage, including some weekend hours
Clerical work
Respond to emails from prospective students, parents, and school counselors
Perform data entry and record management
Help prepare mailings for prospective students
Recalculate high school GPAs
Provide support for admissions campus events (e.g., open houses)
Support deans with program responsibilities as assigned
Qualifications:
High School Diploma or equivalent; associates degree preferred
Strong communication, listening, interpersonal, and customer service skills
Proficiency in software programs (Google Apps, Word, Excel)
Ability to think critically, adapt accordingly, and escalate challenges when appropriate
Attention to detail with strong multitasking skills. Ability to adapt to new technologies
Initiative to work independently under general supervision in a flexible work environment
Ability to maintain confidentiality of sensitive office data
Compensation:
The hourly rate for this position is $17.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
Location: Schenectady, NY
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.
We offer exceptional benefits including:
Generous Vacation, Sick, and Personal Time
Winter Recess Break in Addition to Paid Holidays
Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
Employee Scholarships toward Certifications, Seminars, Training and Professional Development
Pre and Post Tax participation in a 403(b) Retirement Plan
Salary Continuation Program in the event of Disability
Tuition Assistance Program for Employee, Spouse and/or Dependents
Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.
E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).
- Full Time
- Immediately
- Schenectady, NY 12308
- 10/30/24
Job Details
Description
As an Office Manager, you will providing daily administrative support to residential program staff in a variety of capacities which includes assisting the Executive Program Director in ensuring daily operations of the residential program are efficient and organized so that the program runs effectively and the staff are supported with daily needs outside of clinical support. You will report to the Executive Program Director, Residential and will work onsite.
Responsibilities:
- Support the referral, intake and discharge processes for the office.
- Help coordinates visitations across the residential campus.
- Coordinate the onboarding of all new staff and staff at the end of employment or status change.
- Coordinate any IT service requests and needs of the program and staff.
- Assist staff in understanding the different computer programs that the agency and program utilizes.
- Engage with callers on a daily basis with a kind, caring and positive attitude.
- Manage all Level of Difficulty paperwork.
- Assist all counties with billing and program questions.
- Facilitate all third-party reviews for the service plan review meetings.
- Assist Executive Program Director with the review of information and submissions in Connections systems.
- Compile data related to admissions and discharges on a monthly basis.
- Compile data in a report summarizing office census, location and bed availability of Residential Census on a monthly basis.
- Order office supplies.
- Facilitate communication of parents, guardians, visitors, youth in care, clinical, child care, medical, supervisory, and other agency staff, assuring smooth program operations.
- Protect confidentiality by monitoring record cabinets for security and proper sign-out procedures, and by following release of information guidelines.
- Maintain clinical records and information sheets from admission to discharge, assuring timely and accurate filing of clinical material for open and closed records.
- Type/transcribe clinical dictation, reports, letters, and assessments, proofreading for accuracy.
- Provide support services to residential administrative staff, including taking and transcribing minutes, organizing project reports, and scheduling meetings as requested.
- Coordinate the quarterly case planning/treatment reviews for all youth in care and distribute information to participants.
- Manage program sheets, submit notices, and provide up to date census information to all that need it.
Requirements and Education:
- Requires a High School Diploma and at least three to five years of related experience, or an Associates and one to two years of education and experience or a Bachelors and less than one year.
Benefits
- Health care package: medical, dental, and vision
- Tuition reimbursement
- Paid time off
- Holiday Pay
- 401 (K) plan
- Life Insurance
- Loan repayment assistance
- Free training/CEU opportunities
About Northern Rivers
At Northern Rivers Family of Services, we work together to make a difference in our client's lives. Northern Rivers empowers children, adults, and families to change their lives and build stronger communities.
Northern RiversFamily of Services is an Equal Opportunity Employer. We hire great people from a variety of backgrounds, not because it is the right thing to do, but because it makes us stronger! All applicants will be considered for employment without attention to race, color, religion, sex, orientation, gender identity, national origin, veteran or disability status, or any othercharacteristicprotected under applicable law. We cherishthe unique contributions of our diverse staff and are building a culture where everyone has the opportunity to do the meaningful work.
Qualifications
- Full Time
- Immediately
- Albany, NY 12208
- 10/9/24
Plays a critical role in supporting the advancement efforts by managing data, providing insights, and ensuring the efficient operation of systems and processes.
Work Days: Monday - Friday
Shift Start/End Time: 8:30 am - 4:54 pm
Hours Per Week: 37
Weeks Per Year: 52
Pay Status and Classification: Non-exempt, Regular full-time
Supervisor: Executive Director of Admissions & Advancement Systems & Services
Position Purpose: Maintains accurate and up-to-date information related to fundraising and constituent data within the College Relations department. Focuses on managing and ensuring data integrity, generating reports, and supporting fundraising efforts.
Plays a critical role in supporting the advancement efforts by managing data, providing insights, and ensuring the efficient operation of systems and processes.
Essential Responsibilities and Duties:
Gift Processing and Acknowledgement: Processes and records incoming gifts and donations accurately and in a timely manner. Ensures compliance with financial policies and procedures, legal requirements, and donor restrictions when recording and allocating gifts. Coordinates the acknowledgement process by generating gift receipts, thank-you letters, and other donor correspondence.
Data Analysis and Reporting: Generates reports and analyzes data to provide insights into donor giving patterns, and overall fundraising performance. Assists in the production, maintenance and distribution of financial reports, gift/pledge acknowledgement correspondence, pledge reminders and matching gift requests.
Collaboration and Communication: Addresses questions/requests regarding gifts/pledges from all sources. Works closely with fundraising teams and other staff members to understand their data needs and provide them with accurate and timely information. Contributes to the organization's ability to build and maintain strong relationships with donors and stakeholders.
Administrative: Works regularly with the Finance Office on account reconciliations and pledges. Provides support for the annual audit and fiscal year end closing processes. Trains, assigns, and monitors the performance of student workers. Assists colleagues during busy times and for overlapping responsibilities including assisting with department wide events such as Homecoming and Reunion.
Qualifications:
Associates degree or equivalent, and/or a combination of relevant education, training, certifications, and/or work experience. Bachelor’s degree is preferred.
Familiarity with and understanding of the purpose of fundraising in higher education or a nonprofit setting.
Demonstrated experience in data entry with the desire to meet expectations of efficiencies, timeliness and accuracy
Proficiency working with a variety of software applications (MS Office suite)
Proficiency in using donor databases, CRM systems, or fundraising software is preferred.
Demonstrated ability and desire to learn, apply and retain complex and detailed processes and procedures
Strong analytical and data management skills.
Attention to detail and a high level of accuracy in data entry and record-keeping.
Excellent written and verbal communication skills.
Proficiency in data analysis and reporting tools, such as Excel.
Ability to work independently and as a team member, prioritize tasks, and meet deadlines.
Compensation:
The rate for this position is $20.00 an hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.
We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.
We offer exceptional benefits including:
Generous Vacation, Sick, and Personal Time
Winter Recess Break in Addition to Paid Holidays
Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
Employee Scholarships toward Certifications, Seminars, Training and Professional Development
Pre and Post Tax participation in a 403(b) Retirement Plan
Salary Continuation Program in the event of Disability
Tuition Assistance Program for Employee, Spouse and/or Dependents
Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.
E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).
- Full Time
- Immediately
- Schenectady, NY 12308
- 10/9/24
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Job Summary | The Assistant Director for Undergraduate Admissions is responsible for the identification, invitation and enrollment of students into Rensselaer's educational community. The Assistant Director may be assigned a geographical region, a school, a program or an area to develop and implement. In addition, this position will develop and build relationships with community colleges, including their faculty and staff to help build a pipeline of potential transfer students, and educate faculty, staff and students on transfer requirements and transfer opportunities at Rensselaer. The Assistant Director will conduct in-person and virtual information sessions, travel to college fairs or college-based information sessions; and participate in the planning and execution of on-campus events. |
Minimum Qualifications |
Relevant combinations of education, training and experience may be considered. |
Preferred Qualifications | - Experience in higher education, especially transfer and undergraduate student admissions |
Minimum Knowledge, Skills, and Abilities | - Excellent oral and written communication skills. |
Shift | Business Hours with weekends or evenings occasionally required |
Travel | Regular overnight travel is required (up to 25%) |
Driving | Driving a personal vehicle for non-passenger use |
Starting Salary/Rate | Expected hiring range: $58,700 - $60,000 Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting. |
Application instructions | Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter. If you need assistance with the online application process, please contact careers@rpi.edu. |
| Job Posted Date | Applications will be accepted until the position is filled. |
Total Compensation and Benefits Information | Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu). |
We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities. Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer. | |
- Full Time
- Immediately
- Troy, NY
- 10/3/24